Executive Assistant

Trianz; Herndon (VA); Hybrid; USD 75,000 - 105,000; Full time

Job summary

Trianz in Herndon, VA is seeking an experienced Executive Assistant to support the CEO, CFO, and Chief Strategy Officer. This hybrid role combines hands-on execution with strategic backing to ensure an exceptional experience for executives and their teams.

You will manage calendars, draft communications, coordinate travel, and handle expenses while maintaining records and guiding cross-functional initiatives.

Qualifications

• Bachelor’s degree in Business Administration or related field.
• 10+ years of experience supporting C-suite executives.
• Strong client service orientation and discretion with sensitive information.
• Proven ability to manage multiple priorities with a calm demeanor.

Responsibilities

• Manage executive calendars, including appointments and sensitive information.
• Write and edit e-mails, drafting memos, and preparing communications for executives.
• Schedule travel arrangements and logistics; run errands as needed.
• Collect and process executive expenses and reconcile corporate cards.
• Organize meetings, including catering and vendor coordination.
• Maintain records; summarize actions and follow up on tasks.
• Support couriers, Fed-Ex/UPS pickups, and gifts for customers or employees.
• Assist with one-off projects for the executive team.

Skills

Calendar management

Travel coordination

Communication

Discretion

Executive support

Project management

Mail merges

MS Office

PowerPoint

Outlook

Education

Bachelor’s degree in Business Administration

Bachelor’s degree in Communications

Tools

Microsoft Teams

PowerPoint

Word

DocuSign

Excel

Outlook

Job description

Executive Assistant
Location: Herndon, VA (Hybrid)
Work Schedule: 4 days per week in the office and 1 day remote
Employment Type: Full-time, Visa sponsorship is not available for this role

Company Overview

Trianz is an applied AI solutions company that accelerates customer business transformation through AI powered "Transformation Services as a Software Model". With 25+ years of transforming enterprises, we've evolved to a product-led, platform-driven organization serving global enterprises across Financial Services, Insurance, Healthcare, Hi-Tech, Manufacturing, and other industries.

With global presence across 4 continents, our platform portfolio under the unified Concierto brand delivers end-to-end transformations including solutions for Migrate, Manage, Maximize, Modernize, Insights & Agentic AI, and SecOps - delivered through strategic partnerships with leading hyperscalers.

We're building the premier innovation-led organization in the digital transformation space through AI-first methodologies and data-driven excellence - RevolutionAIzing Transformations.

Role Overview

We are seeking a highly motivated, execution oriented, Executive Assistant (EA) to join our executive team. Reporting to the Associate Director of Human Capital, you will provide support to the CEO, CFO, and Chief Strategy Officer. This role is instrumental in building an environment where executives are well represented and supported through a focus on execution and professionalism. You will operate from a hands-on as well as strategic basis; rolling up your sleeves to ensure a best-in-class experience for all those with whom you interact.

Key Responsibilities

Your main priorities will include developing and refining best-in-class executive, employee, client, and vendor experience. You will:

• Managing executive calendars, including making appointments, prioritizing, and managing sensitive information
• Writing and editing e-mails, drafting memos, and preparing communications on the executives' behalf
• Scheduling all travel arrangements and logistics; available to execute one-off errands such as picking up a rental car or having it delivered, etc.
• Collecting and processing executive expenses including reconciliation of the corporate American Express card
• Organizing in-office and off-site meetings, including scheduling, and coordination of catering and vendor supplied services
• Maintaining comprehensive and accurate records - ideally summarizing actions, taking excellent notes, and helping in assigning and following-up on tasks
• Manage administrative tasks such as arranging for couriers, coordinating Fed-Ex/UPS package pick up, and sending customer or employee gifts
• Assistance with one-off projects for the executive team to assist their respective departments as it makes sense. For example, managing and sending a mail-merge for a communication coming from one of the executives where you will work with their team members to execute.

Ideal Candidate Profile

• 10+ years of experience including at least 5 years in a role supporting C-suite level executives.
• Impeccable client service orientation and interpersonal skills including being a pleasure to work with for all you will encounter in this position (Senior Executive Team and Trianz employees, vendors, and clients).
• Ability to demonstrate clear, concise communication, good judgment, and discretion. Experience managing sensitive information.
• Solid project management and time management experience. Drives work to closure with an organized approach, results and deadline driven to complete tasks and projects on time
• Maintains a humble and professional demeanor. Understands the importance of this position as the face of the C-suite presenting a positive attitude, can-do mentality, and strong work ethic.
• Experience managing all aspects of executive domestic and international travel is required. Current knowledgeable of the travel industry including air, hotel, car, nuances of international and domestic travel, COVID related requirements, and more is needed.
• Experience managing day-to-day and periodic off-site meetings for teams of 20 people and up required including meeting invitations, catering, and working with location management to reserve.
• Strong Outlook, Microsoft Teams, PowerPoint, DocuSign, and Word skills including executing mail merges required. Project management experience and familiarity with basic Excel a plus.
• Unflappable in terms of demeanor, able to juggle multiple priorities with a cool head. Possess a mature and balanced outlook in life with the ability to see the glass as "half-filled".
• Basic accounting experience to effectively manage executive expenses required.
• Demonstrated experience working in fast growing organizations and/or working in an environment of change, preferred.

Preferred Qualifications

• Tech industry experience, specifically with a software company is preferred. The ability to understand new technologies is necessary.
• Demonstrated excellent written and verbal communication skills.

Education:

Bachelor’s degree in Business Administration, Communications, Human Resources, Management, or a related field required.

Why choose Trianz?

• Personal Growth: Startup agility with enterprise impact. Experience rapid innovation cycles while working on Fortune 500 transformations.
• AI-First Future: Where humans and AI revolutionize business. Lead the charge in implementing AI-driven transformation at scale.
• Global Impact: Shape transformation across continents. Work with diverse teams and clients spanning Americas, Europe, Asia, and beyond.
• Executive Access: Direct impact on Fortune 500 strategies. Work alongside C-suite leaders and influence major business decisions.
• Ownership & Entrepreneurial Spirit: Your ideas, our platform, global impact. Zero bureaucracy culture with decision-making autonomy and rapid execution.

Compensation & Benefits for Fulltime hiring.

Trianz compensation reflects the cost of labor across several US geographic markets. The base pay ranges between USD $ 75 000 to $ 105 000. Pay is based on several factors including market location and may vary depending on job-related knowledge, skills, and experience. The actual wage offered may be lower or higher depending on budget and candidate experience, knowledge, skills, qualifications, and premium geographic location. Trianz also offers comprehensive benefits including medical, dental, vision, FSA, EAP, 401(k) , flexible PTO, flexible schedule, and professional development assistance.

Equal Employment Opportunity

Trianz is an Equal Opportunity Employer and does not discriminate based on race, color, creed, national or ethnic origin, gender, religion, disability, age, political affiliation or belief, special needs veteran, veteran of the Vietnam Era, or citizenship status (except in those special circumstances permitted or mandated by law). We comply with all state and federal laws and regulations protecting employees and applicants against illegal discrimination, retaliation, and harassment. Our policy is available upon request. We consider qualified applicants with criminal histories, consistent with applicable federal, state, and local law. Trianz participates in the E-Verify program in certain locations, as required by law. We are committed to providing reasonable accommodation for all qualified individuals with a disability or other reasons protected by applicable laws. If you require assistance or accommodation due to a disability or special needs to search for a job opening or apply, please email [e-mail] with your request and contact information.

Trianz Privacy Notice

Trianz respects your privacy and wants to ensure we comply with applicable Data Privacy Regulations as per local regulator laws. Please review our privacy policy at https://www.trianz.com/privacy-policy for more..