Executive Administrative Assistant

WCL Group; Plano (TX); On-site; USD 123,984,000 - 136,382,000; Full time

Job summary

WCL Group is seeking an Executive Administrative Assistant to provide high-level support to the VP of HR and HR organization in Plano, TX. This on-site, 1-year contract role manages calendars, coordinating meetings and travel, and handling confidential information while supporting HR operations.

The position requires 8–10 years of corporate administrative experience, a Bachelor’s degree, and strong MS Office skills.

Qualifications

• Bachelor’s degree or equivalent work experience is required.
• 8–10 years of corporate administrative experience is required.
• Previous experience directly supporting executives is mandatory.
• Strong executive-level calendar management and scheduling experience.
• Strong verbal and written communication, multitasking, customer service, and interpersonal skills.
• Expert ability to work independently, manage time effectively, and prioritize competing responsibilities.
• Expert ability to organize information and maintain confidentiality.
• Strong event planning and budgeting experience.
• Experience coordinating executive travel, meetings, expenses, and administrative requests.
• Experience supporting employee onboarding and offboarding processes.
• Ability to build relationships across teams and work effectively with executive-level stakeholders.
• Strong Microsoft Office skills, including Word, Excel, and PowerPoint.
• Korean and English bilingual skills preferred.
• Experience supporting HR leadership or working within an HR organization is highly preferred.

Responsibilities

• Provide high-level administrative support to the VP of HR, including complex calendar management, daily administrative tasks, scheduling, and support for HR team functions.
• Manage an extremely active executive calendar, prioritize meeting requests, resolve scheduling conflicts, and proactively communicate changes to ensure executives remain on track.
• Prepare agendas and coordinate meetings, committee meetings, leadership meetings, and other organizational events.
• Coordinate executive travel, meeting arrangements, expense reports, and other administrative submissions.
• Prepare and review invoices, reports, memos, letters, financial statements, presentations, and other business documents.
• Review and analyze incoming correspondence, submissions, and reports to determine significance and appropriate distribution.
• Open, sort, organize, and distribute incoming correspondence, including emails and other communications.
• Prepare responses to correspondence and route inquiries to the appropriate individuals.
• Assist with event planning, including scheduling, catering, setup, breakdown, budgeting, and logistics.
• Support staff onboarding and offboarding, including coordinating equipment setup, system access, IT requests, and other administrative requirements.
• Maintain corporate records, documents, reports, organizational charts, seating charts, and other administrative information.
• Manage office supplies, equipment, facilities, and general office operations.
• Triage and perform basic troubleshooting for hardware, software, phone, and other office technology issues.
• Submit and manage administrative requests, including IT requests and other organizational support needs.
• Serve as a liaison between internal executives, customers, HR teams, and other stakeholders.
• Develop and maintain strong cross-divisional relationships with other administrative assistants and internal teams.
• Maintain confidentiality when handling sensitive executive, employee, and HR-related information.
• Handle ad hoc administrative duties and special projects as they arise.

Skills

Executive calendar management

Scheduling

Communication

Multitasking

Confidentiality

Event planning

Budgeting

Onboarding/offboarding

Relationship building

Microsoft Office

Travel coordination

Problem solving

Education

Bachelor’s degree or equivalent

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

CLIENT HIGHLIGHT

The client you will be working for is a Top 20 Fortune Global 500 Consumer Electronics and Technology Company. This opportunity will give you experience in the technology sector in the United States with a company that is a globally recognized leader in smartphones, televisions, home appliances, and semiconductor innovation — and one of the most well-known brands in the world.

LOCATION

Plano, TX 75023

COMPENSATION

$45.50 per hour

SCHEDULE

On-site. Monday-Friday (40 hrs per week)

CONTRACT TERM

1 year long contract with high likelihood of extension/conversion to full time employee

POSITION OVERVIEW – Executive Admin Assistant

The main function of an Executive Administrative Assistant is to provide high-level administrative support to the VP of HR and HR organization. This individual will serve as an information and communication manager for executive leadership and their teams, while managing a highly active calendar, coordinating meetings and travel, supporting HR operations, handling confidential information, and managing a variety of administrative and office management responsibilities.

RESPONSIBILITIES

• Provide high-level administrative support to the VP of HR, including complex calendar management, daily administrative tasks, scheduling, and support for HR team functions
• Manage an extremely active executive calendar, prioritize meeting requests, resolve scheduling conflicts, and proactively communicate changes to ensure executives remain on track
• Prepare agendas and coordinate meetings, committee meetings, leadership meetings, and other organizational events
• Coordinate executive travel, meeting arrangements, expense reports, and other administrative submissions
• Prepare and review invoices, reports, memos, letters, financial statements, presentations, and other business documents
• Review and analyze incoming correspondence, submissions, and reports to determine significance and appropriate distribution
• Open, sort, organize, and distribute incoming correspondence, including emails and other communications
• Prepare responses to correspondence and route inquiries to the appropriate individuals
• Assist with event planning, including scheduling, catering, setup, breakdown, budgeting, and logistics
• Support staff onboarding and offboarding, including coordinating equipment setup, system access, IT requests, and other administrative requirements
• Maintain corporate records, documents, reports, organizational charts, seating charts, and other administrative information
• Manage office supplies, equipment, facilities, and general office operations
• Triage and perform basic troubleshooting for hardware, software, phone, and other office technology issues
• Submit and manage administrative requests, including IT requests and other organizational support needs
• Serve as a liaison between internal executives, customers, HR teams, and other stakeholders
• Develop and maintain strong cross-divisional relationships with other administrative assistants and internal teams
• Maintain confidentiality when handling sensitive executive, employee, and HR-related information
• Handle ad hoc administrative duties and special projects as they arise

REQUIRED SKILLS

• Bachelor’s degree or equivalent work experience
• 8-10 years of corporate administrative experience required
• Previous experience directly supporting executives is mandatory
• Strong executive-level calendar management and scheduling experience
• Strong verbal and written communication, multitasking, customer service, and interpersonal skills
• Expert ability to work independently, manage time effectively, and prioritize competing responsibilities
• Expert ability to organize information and maintain confidentiality
• Strong professional demeanor with exceptional follow‑up skills and attention to detail
• Strong event planning and budgeting experience
• Experience coordinating executive travel, meetings, expenses, and administrative requests
• Experience supporting employee onboarding and offboarding processes
• Ability to build relationships across teams and work effectively with executive‑level stakeholders
• Strong Microsoft Office skills, including Microsoft Word, Excel, and PowerPoint
• Korean and English bilingual skills preferred
• Experience supporting HR leadership or working within an HR organization is highly preferred