Executive Administrative Assistant

AccountStaff, Inc.; Pittsburgh (Allegheny County); On-site; USD 60,000 - 80,000; Full time

Job summary

AccountStaff, Inc. is seeking an experienced Executive Administrative Assistant to support the CEO and senior leadership.

You will coordinate calendars, manage meetings, arrange travel, and prepare confidential summaries to power strategic initiatives. In a fast-paced environment, you will create polished PowerPoint presentations, reports, and correspondence for executive audiences, while maintaining discretion and high organizational standards.

Qualifications

• Proven experience supporting senior executives in fast-paced environments.
• Strong organizational skills for handling changing priorities and complex schedules.
• Excellent written, verbal, and interpersonal communication skills.
• Proficient in PowerPoint, Excel, Word, Outlook and Teams.
• Ability to handle confidential information with discretion.
• Bachelor’s degree or equivalent experience.

Responsibilities

• Manage complex calendars, coordinate meetings, prioritize tasks, and arrange travel.
• Prepare concise summaries of discussions, decisions, and action items for leadership.
• Track leadership commitments and deadlines to keep initiatives on schedule.
• Create polished PowerPoint presentations, reports, and executive correspondence.
• Coordinate with executives, clients, government officials, vendors, and external partners.
• Organize multiple projects and strategic initiatives with aligned priorities and deliverables.
• Anticipate needs and handle sensitive information with judgment and discretion.
• Support special projects as required.

Skills

Calendar management

Meeting coordination

Travel planning

Executive support

Discretion

PowerPoint

Excel

Word

Outlook

Teams

Communication

Organization

Education

Bachelor’s degree (or equivalent experience)

Tools

Microsoft Office Suite

Job description

Executive Administrative Assistant

6941110

a day ago

Job Description

Join a dynamic organization where your organizational mastery and proactive mindset will empower senior leadership to thrive and drive impactful change. As an integral part of theexecutive team, you’ll play a crucial role in transforming discussions into action, supporting strategic initiatives, and ensuring seamless operations.

Overview:

We are seeking an experienced Executive Administrative Assistant to support our client'sCEO and senior leadership.This is more than an administrative role—it's an opportunity to be a trusted partner in a fast-paced, innovative environment.

Key Responsibilities:

• Manage complex calendars, coordinate meetings, prioritize tasks, and arrange travel with foresight and efficiency.
  
• Participate in key internal and external meetings, preparing concise and confidential summaries of discussions, decisions, and action items.
  
• Track leadership commitments and deadlines, ensuring initiatives stay on course.
  
• Prepare polished PowerPoint presentations, reports, and correspondence tailored for executive-level audiences.
  
• Coordinate effectively with executives, clients, government officials, vendors, and external partners, representing leadership professionally.
  
• Organize multiple projects and strategic initiatives, keeping information, priorities, and deliverables aligned.
  
• Anticipate needs and handle sensitive information with exceptional judgment and discretion.
  
• Support special projects and perform related duties to meet evolving business requirements.
  

Must-Have Qualifications:

• Proven experience supporting senior executives or leadership teams in fast-paced environments.
  
• Strong organizational skills, with the ability to manage changing priorities and complex schedules.
  
• Excellent written, verbal, and interpersonal communication skills.
  
• Proficiency in Microsoft PowerPoint, Excel, Word, Outlook, and Teams.
  
• Ability to handle confidential information with discretion.
  
• Bachelor’s degree in business administration, communications, management, or similar; equivalent experience considered.
  
• Flexibility to support occasional travel and schedule demands.
  

Nice-to-Have Skills:

• Experience with government contracts and proposals
  
• Analytical judgment and problem-solving skills, with a proactive approach to challenges.