EXECUTIVE ADMINISTRATIVE ASSISTANT

ADP, Inc.; Philadelphia (Philadelphia County); On-site; USD 65,000 - 80,000; Full time

Benefits offered by this job

DailyPay Available

Job summary

ADP, Inc. in Philadelphia, PA seeks an Executive Administrative Assistant to support the Executive Leadership Team in a fast-paced environment. Responsibilities include managing calendars, travel, agendas, and executive communications, with discretion and confidentiality.

The ideal candidate has 5+ years of executive support experience, superb organizational skills, and the ability to handle multiple priorities across leaders and departments.

Qualifications

• Associate's degree or equivalent combination of education and experience.
• Minimum of five (5) years of executive administrative support experience.
• Experience supporting multiple executives simultaneously.
• Exceptional organizational and time management skills.
• Strong verbal and written communication skills.
• Advanced proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.

Responsibilities

• Provide administrative support to multiple members of the Executive Leadership Team.
• Manage complex calendars, scheduling, and meeting coordination.
• Prepare meeting agendas, materials, and meeting minutes.
• Draft and prepare correspondence, reports, presentations, and executive communications.
• Maintain confidential and sensitive information with professionalism and discretion.
• Coordinate travel arrangements, conference registrations, and executive events.
• Serve as a liaison between executives, departments, partners, and external stakeholders.
• Track deadlines, action items, and follow-up activities to ensure timely completion.
• Support board and committee activities as assigned.
• Assist with special projects, leadership meetings, retreats, and organizational initiatives.

Skills

Highly Organized

Detail-Oriented

Professional and Discreet

Adaptable

Collaborative

Proactive

Customer Service-Oriented

Managing Multiple Priorities

Education

Associate's degree

Bachelor's degree

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

EXECUTIVE ADMINISTRATIVE ASSISTANT

Regular Full Time Professional Philadelphia, PA, US

3 days ago Requisition ID: 9857

Salary Range: $65,000.00 To $80,000.00 Annually

EXECUTIVE ADMINISTRATIVE ASSISTANT

Support Those Who Serve Others

Executive Administrative Assistant

Philadelphia, PA
Full-Time
DailyPay Available

Looking for More Than Just a Job?

At Resources for Human Development (RHD), we know great organizations are built by exceptional people behind the scenes. We are seeking a highly organized, professional, and proactive Executive Administrative Assistant to support our Executive Leadership Team and help drive organizational success.

If you thrive in a fast-paced environment, enjoy solving problems, managing competing priorities, and supporting executive leaders, this is an opportunity to build a rewarding career while making a meaningful impact.

About Resources for Human Development (RHD)

Resources for Human Development (RHD) is a nonprofit organization dedicated to helping people of all abilities achieve greater independence, wellness, and quality of life. Our mission-driven teams provide innovative services and supports throughout communities, empowering individuals and strengthening the lives of those we serve.

Why Join Our Team?

Meaningful Work That Matters

• Support leaders who serve communities every day
• Help drive organizational success and operational excellence
• Build relationships across departments and leadership teams
• Contribute to projects that impact employees and the people we serve
• Join a mission-driven organization committed to making a difference

What You'll Do

As an Executive Administrative Assistant, you will:

• Provide administrative support to multiple members of the Executive Leadership Team
• Manage complex calendars, scheduling, and meeting coordination
• Prepare meeting agendas, materials, and meeting minutes
• Draft and prepare correspondence, reports, presentations, and executive communications
• Maintain confidential and sensitive information with professionalism and discretion
• Coordinate travel arrangements, conference registrations, and executive events
• Serve as a liaison between executives, departments, community partners, and external stakeholders
• Track deadlines, action items, and follow-up activities to ensure timely completion
• Support board and committee activities as assigned
• Assist with special projects, leadership meetings, retreats, and organizational initiatives

Who We're Looking For

You may be a great fit if you are:

• Highly Organized
• Detail-Oriented
• Professional and Discreet
• Adaptable and Flexible
• Collaborative and Relationship-Focused
• Proactive and Accountable
• Customer Service-Oriented
• Skilled at Managing Multiple Priorities

Qualifications

Required

• Associate's degree or an equivalent combination of education and experience
• Minimum of five (5) years of executive administrative support experience
• Experience supporting multiple executives simultaneously
• Exceptional organizational and time management skills
• Strong verbal and written communication skills
• Advanced proficiency in Microsoft Outlook, Word, Excel, and PowerPoint
• Ability to manage multiple priorities and meet deadlines
• Demonstrated ability to maintain confidentiality and exercise sound judgment

Preferred

• Bachelor's degree
• Experience within a nonprofit, healthcare, human services, behavioral health, or IDD organization
• Experience supporting executive leadership teams or board-level activities
• Familiarity with project management and meeting management tools

Schedule

• Full-Time Position
• Primarily weekday business hours
• Occasional flexibility may be required to support meetings, events, and executive schedules
• Position based in Philadelphia, Pennsylvania

Physical Requirements

• Ability to sit, stand, bend, reach, and use office equipment throughout the workday
• Ability to lift up to 50 pounds when necessaryAbility to travel locally as needed
• Ability to perform essential job functions with or without reasonable accommodation

About Our Organization

Resources for Human Development (RHD) is part of the Inperium family of companies.

Employment for this position is administered through Apis Services, Inc.

Equal Opportunity Employer

Apis Services, Inc., Inperium Inc., and affiliates provide equal employment opportunities for all employees and applicants for employment in compliance with all federal and applicable state and local laws and regulations, including nondiscrimination in hiring and employment.

All employment decisions are made without regard to race, color, religion, sex, national origin, ancestry, age, sexual orientation, gender identity or expression, disability, genetic information, marital status, pregnancy, childbirth, veteran status, or any other status protected by law. This policy of nondiscrimination and equal employment opportunity extends to every phase and aspect of hiring and employment.