Executive Administrative Assistant

Abelardo’s Mexican Fresh; Omaha (NE); Hybrid; USD 25,000 - 32,000; Full time

Benefits offered by this job

Employee meal discount

Mileage reimbursement

Room to grow with franchise

Job summary

Abelardo’s Mexican Fresh is seeking a bilingual Administrative Assistant for our Omaha corporate office. The role focuses on organizing the office, handling correspondence in English and Spanish, and following up on open projects while serving as a professional point of contact for franchisees.

You will manage paper and digital documents, draft emails, and coordinate with franchisees. The position is hybrid in Omaha, with opportunities to grow within a regional franchise network.

Qualifications

• Fluent in English and Spanish, spoken and written.
• Highly organized, detail-oriented, and task-driven.
• Works quickly and accurately in a fast-paced environment.
• Willing to learn new systems, processes, and responsibilities.
• Professional phone and email manner.
• Comfortable with email, scanners, and basic computer tools (Google Workspace or Microsoft Office).
• Reliable, punctual, and able to work in person at our Omaha office.

Responsibilities

• Organize, label, and file paper and digital documents.
• Scan incoming paperwork and save it to the correct digital folders.
• Draft and send professional emails in English and Spanish.
• Call franchisees to share updates, collect information or signatures, and follow up on requests.
• Track open projects and deadlines, and follow up until each item is closed.
• Give regular status updates to your supervisors.
• Travel to local AMF locations as needed to deliver or pick up documents, collect signatures, and support store visits.
• Handle confidential business and franchise information with discretion.
• Provide general office support as assigned.

Skills

Bilingual English/Spanish

Organizational skills

Detail oriented

Fast-paced

Professional communication

Google Workspace

Microsoft Office

Tools

Google Workspace

Microsoft Office

Job description

Abelardo’s Mexican Fresh, a regional Mexican restaurant franchise with locations across Nebraska, Iowa, Missouri, and Kansas, is hiring a bilingual (English/Spanish) Administrative Assistant for our Omaha corporate office. You will keep the office organized, handle correspondence, follow up on open projects, and act as a professional point of contact for our franchisees. This is a fast-paced, hands-on role for someone who likes structure and finishes what they start.

Responsibilities

• Organize, label, and file paper and digital documents
• Scan incoming paperwork and save it to the correct digital folders
• Draft and send professional emails in English and Spanish
• Call franchisees to share updates, collect information or signatures, and follow up on requests
• Track open projects and deadlines, and follow up until each item is closed
• Give regular status updates to your supervisors
• Travel to local AMF locations as needed to deliver or pick up documents, collect signatures, and support store visits
• Handle confidential business and franchise information with discretion
• Provide general office support as assigned

Requirements

• Fluent in English and Spanish, spoken and written
• Highly organized, detail-oriented, and task-driven
• Works quickly and accurately in a fast-paced environment
• Willing to learn new systems, processes, and responsibilities
• Professional phone and email manner
• Comfortable with email, scanners, and basic computer tools (Google Workspace or Microsoft Office)
• Reliable, punctual, and able to work in person at our Omaha office
• Valid driver’s license and reliable transportation for local travel

Preferred

• 1+ year of administrative, office, or customer service experience
• Experience in restaurants, franchising, or multi-location businesses

What the job looks like

Each shift mixes paperwork, phone calls, and project follow-up, with occasional trips to local locations. Your supervisors set the priorities. Hours are flexible and can be worked out with the right candidate. Priorities can change during the day, so we need someone who stays calm, asks questions, and closes the loop on every task.

• Employee meal discount
• Mileage reimbursement for work-related travel
• Room to grow with a regional franchise brand

Any offer of employment depends on passing a background check. Abelardo’s Mexican Fresh is an equal opportunity employer.

Experience:

• Office: 1 year (Preferred)

Language:

• Spanish (Required)

Work Location: Hybrid remote in Omaha, N