Executive Administrative Assistant

AbbVie Inc; North Chicago (IL); On-site; USD 50,000 - 65,000; Full time

Job summary

A leading company in healthcare is seeking an experienced Administrative Assistant to support the Senior Vice President of Quality & EHS. The role involves managing schedules, providing administrative support, and ensuring effective operations within the department. The ideal candidate will have strong organizational skills, advanced knowledge of Microsoft Office Suite, and the ability to build relationships across teams. This position offers a comprehensive benefits package and opportunities for professional growth.

Benefits

Paid time off

Medical/Dental/Vision insurance

401(k)

Short-term incentive programs

Qualifications

• 5+ years previous admin experience supporting VP levels.
• Advanced knowledge of Microsoft Office Suite and business processes.

Responsibilities

• Provides advanced administrative support to the Senior Vice President.
• Responsible for scheduling and calendar management of mandatory meetings.
• Acts as a liaison between leadership team members and management.

Skills

Organization

Communication

Problem Solving

Education

High School diploma

Some college preferred

Tools

Microsoft Office Suite

Adobe Acrobat

One Drive

Sharepoint

Job description

Company Description

AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas – immunology, oncology, neuroscience, and eye care – and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us atwww.abbvie.com. Follow @abbvie onX,Facebook,Instagram,YouTube,LinkedInandTik Tok.

Job Description

Provides advanced administrative support to the Senior Vice President, Quality & EHS. May provide back up support to higher-level management as needed.

• Responsibilities include all administrative functions of the department while supporting multiple vice presidents: answering phones, calendar management, scheduling travel, managing correspondence, processing expense reports, meeting/event planning, creating or modifying business documents, preparing presentations from source materials, handling technology and equipment setups, acting as a liaison for remote access issues.
• Responsible for scheduling and calendar management of mandatory Quality meetings per protocol guidelines. Meetings inclusive of executive/senior leadership teams.
• Liaison between leadership team members and management.
• Proactively identifies and resolves scheduling conflicts
• Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable). Orders office supplies as necessary.
• Uses intermediate to advanced software skills to perform work assigned.
• Uses and understands Microsoft Office Suite and other business-specific software, including the Corporate Travel Web site, and employee performance management systems (as applicable).
• Coordinates new employee office set-ups and onboarding and may assist with offboarding activities such as equipment return.
• May train/coordinate work for new administrative assistants.
• Follows executive onboarding procedures.

Qualifications

• High School diploma or equivalent. Some college preferred.
• 5+ years previous admin experience or equivalent supporting VP levels
• Operates with little instruction and minimal supervision.
• Advanced knowledge of Microsoft Office Suite (including Outlook), One Drive, Sharepoint sites, Adobe Acrobat, organization charts, and understanding of business processes and requirements.
• Self-starter able to function at a high-level with general instructions
• Builds strong relationships with peers and cross-functional partners within and outside assigned groups as necessary to enable effective and efficient operations
• Team oriented, professional demeanor with ability to maintain confidentiality
• Learns quickly and can change course quickly as needed.

Additional Information

Applicable only to applicants applying to a position in any location with pay disclosure requirements under state or local law:

• The compensation range described below is the range of possible base pay compensation that the Company believes ingood faith it will pay for this role at the time of this posting based on the job grade for this position. Individualcompensation paid within this range will depend on many factors including geographic location, and we may ultimatelypay more or less than the posted range. This range may be modified in the future.

• We offer a comprehensive package of benefits including paid time off (vacation, holidays, sick), medical/dental/visioninsurance and 401(k) to eligible employees.

• This job is eligible to participate in our short-term incentive programs.

Note: No amount of payis considered to bewages or compensation until such amount is earned, vested, and determinable.The amount and availability of any bonus, commission, incentive, benefits, or any other form of compensation and benefitsthat are allocable to a particular employee remains in the Company's sole and absolute discretion unless and until paid andmay be modified at the Company’s sole and absolute discretion, consistent with applicable law.

AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives and serving our community. Equal Opportunity Employer/Veterans/Disabled.

US & Puerto Rico only - to learn more, visithttps://www.abbvie.com/join-us/equal-employment-opportunity-employer.html

US & Puerto Rico applicants seeking a reasonable accommodation, click here to learn more:

https://www.abbvie.com/join-us/reasonable-accommodations.html