Executive Administrative Assistant

Mediaocean; New York (NY); Hybrid; USD 85,000 - 104,000; Full time

Job summary

Mediaocean, a leader in the advertising technology space, is seeking an Executive Administrator to support its General & Administrative leadership team. The role involves providing comprehensive administrative support, managing schedules, and facilitating cross-departmental communication, all in a fast-paced environment. The ideal candidate should possess strong organizational and communication skills, with a commitment to maintaining confidentiality and professionalism.

Benefits

Open Paid Time Off (PTO)

Flexible schedule

12 weeks of paid parental leave

401(k) with company match

Company HSA contribution up to $2,400

Training/Tuition reimbursement

Company-paid annual subscriptions to wellness services

Qualifications

• 5+ years of executive administrative experience, preferably in G&A functions.
• Proficient in Microsoft Office Suite and Google Workspace.
• Ability to handle confidential information with integrity.

Responsibilities

• Provide executive-level administrative support to G&A leaders.
• Manage complex calendars and coordinate meetings.
• Assist with budget tracking and vendor invoicing.

Skills

Organizational skills

Communication skills

Multitasking abilities

Discretion

Tools

Microsoft Office Suite

Google Workspace

Project management tools

Job description

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Mediaoceanis powering the future of the advertising ecosystem with technology that empowers brands and agencies to deliver impactful omnichannel marketing experiences. With over $200 billion in annualized ad spend running through its software products,Mediaoceandeploys AI and automation to optimize investments and outcomes. The company’s advertising infrastructure and ad tech tools are used by more than 100,000 people across theglobe.Mediaoceanowns and operates Prisma , the industry’s trusted system of record for media management and finance, Innovid , the leading independent ad tech platform for creative, delivery, measurement, and optimization, as well as Protected by Mediaocean , an integrated solution for ad verificationand brand safety. Visit www.mediaocean.com for more information.

What You Will Do:

We are seeking a highly organized, proactive, and detail-oriented Executive Administrator to support our General & Administrative (G&A) leadership team. This role is essential in ensuring operational efficiency across Finance, Legal & Compliance, People & Culture, IT, and other corporate functions. The ideal candidate thrives in a fast-paced environment, demonstrates exceptional communication skills, and possesses a high level of discretion.

Responsibilities will include:

• Provide executive-level administrative support to G&A leaders (e.g., CFO, CHRO, General Counsel, etc.)
• Manage complex calendars, coordinate meetings, and organize travel logistics (domestic and international)
• Prepare presentations, reports, agendas, and meeting notes
• Maintain confidentiality and handle sensitive information with discretion
• Facilitate cross-functional communications and workflows across G&A departments
• Track and follow up on action items and deadlines
• Assist with budget tracking, vendor invoicing, and expense reporting
• Support execution of strategic G&A initiatives and special projects
• Maintain project timelines, organize documentation, and prepare progress reports
• Identify and resolve operational bottlenecks in collaboration with department heads
• Liaise with office management and IT to ensure team resources and tools are available and functioning

Who You Are:

• 5+ years of executive administrative experience, preferably supporting G&A functions (finance, legal, HR, IT, etc.)
• Excellent organizational and multitasking abilities
• Strong written and verbal communication skills
• Proficiency in Microsoft Office Suite, Google Workspace, and project management tools (e.g., Asana, JIRA, etc.)
• Ability to handle confidential information with integrity and professionalism
• Proven experience working independently and as a collaborative team member
• Experience in a startup, tech, or high-growth environment preferred
• Familiarity with budgeting, procurement, and compliance processes

Why Mediaocean?

Work-Life Balance:Open Paid Time Off (PTO),Flexible schedule,Company holidays,12 weeks of paid parental leave (after 6 months of employment)

Total Rewards:Competitive salary,Full benefits package starting on your first day,Referral bonuses,Recognition awards,401(k) with company match,Company HSA contribution up to $2,400

Comprehensive Benefits:Medical/Dental/Vision/Pharmacy,Health Savings Account (HSA)/Flexible Spending Account (FSA),Mental health support,Life & Disability insurance,Family planning & fertility benefits,Pet insurance,Legal & ID theft protection,Retirement planning,Medicare assistance,Employee Assistance Program (EAP), Professional training/Tuition reimbursement

Wellness Focus:Eligible employees get up to 100% company paid annual subscriptions to Peloton, Maven Clinic, BetterUp Care, Walkingspree, Bikeshare (Divvy in Chicago/Citibike in New York), Wellness Seminars (physical, mental, financial, social) as well as opportunities to compete in companywide health challenges with prizes

Award-Winning Company Culture:Professional development with a dedicated Talent Development team,Employee Resource Groups (ERGs),Philanthropy & awareness programs,Mentorship programs, In-office and virtual events & celebrations,Various volunteer & donation opportunities, Innovative and collaborative work environment

• For hybrid employees in NYC and Chicago : Enjoy fresh bagels and company-paid lunchesin-officetwice a week

The budget for this role is between $85,000 and $104,000, depending on experience and qualifications, with an annual bonus.

This role is open to candidates located in Chicago as well.

We would hate to miss out on your application because you do not meet every requirement – transferrable skills and education will also be considered, so please do not hesitate to apply!

Mediaoceanrecognizes our true strength and value shine when all our team members feel there is space in the conversation for their voices, thoughts, ideas, perspectives, and concerns.Mediaoceanis committed to being an equal opportunity employer, and we consider all applicants regardless of their age, race, color, gender, sexual orientation, ethnicity, religion, national origin, disability, or veteran status.