Executive Assistant

Chainlink Labs; New York (NY); Remote; USD 75,000 - 110,000; Full time

Job summary

Chainlink Labs is seeking a proactive Executive Assistant to support its senior leadership. The role involves managing complex calendars and communications, ensuring operational excellence, and maintaining confidentiality in a high-paced, remote environment. Ideal candidates have over 5 years of experience, are strong in time management and written communication, and can work effectively across multiple time zones.

Qualifications

• 5+ years experience as an Executive Assistant.
• Strong track record in product or engineering support.
• Ability to manage sensitive information securely.

Responsibilities

• Manage and prioritize requests from the executive team.
• Coordinate meetings and ensure smooth collaboration.
• Handle sensitive information with discretion and confidentiality.

Skills

Time management

Self-management

Written communication

Organizational skills

Job description

Chainlink Labs is the primary contributing developer of Chainlink, the decentralized computing platform powering the verifiable web. Chainlink is the industry-standard platform for providing access to real-world data, offchain computation, and secure cross-chain interoperability across any blockchain. Chainlink Labs helps power verifiable applications for banking, DeFi, global trade, and gaming by collaborating with some of the world's largest financial institutions, notably Swift, DTCC, and ANZ. Chainlink Labs also works with top Web3 teams, including Aave, Compound, GMX, Maker, and Synthetix. Chainlink Labs was ranked in Newsweek's 100 Most Loved Workplaces 2023 in both the United States and United Kingdom.

Join Chainlink Labs, a leading decentralized oracle network company, as a high-impact Executive Assistant and strategic thought partner to our senior leadership. In this dynamic role, you'll go beyond traditional support-serving as the right hand to our executives and playing a key role in driving operational excellence. From managing complex calendars and high-stakes meetings to navigating sensitive information with discretion, you'll be trusted to anticipate needs, streamline workflows, and help power our fast-paced, high-performance journey. If you're proactive, sharp, and thrive in an environment where every day is different, we want to meet you. This role will primarily be supporting either our Product or Engineering organizations The core hours for this role are likely to be EST or CST, but we will certainly consider other timezones.

Your Impact

• Act as a gatekeeper for the executive's time and focus - managing and prioritizing requests from across the business and the external ecosystem
• Successfully coordinate and execute department meetings and communications, ensuring smooth collaboration and efficient information flow
• Demonstrate the highest level of discretion when handling sensitive information, recognizing the importance of safeguarding the interests of Chainlink Labs
• Exhibit excellent written communication skills, as you will be communicating largely in text and taking important notes for various engagements
• Be a right-hand person to the executive team, partnering with them to help efficiently navigate their private and professional lives
• Own and deliver on a wide variety of projects and initiatives for the executive team

Requirements

• At least 5+ years of experience as an Executive Assistant
• Strong track record of supporting multiple executives either in Product or Engineering organizations
• Experience delivering a high touch support model, anticipating needs, and establishing seamless processes across core executive support tasks, e.g. scheduling, travel, communications, records, and reports
• Experience as an Executive Assistant managing sensitive data and commitment to maintaining confidentiality within a security-focused company environment
• Experience in a multi-time-zone / global setting
• Willingness to work outside usual business hours with a high sense of urgency
• Strong self-management, time management, and organizational skills to effectively handle multiple tasks
• Excellent written communication level, capable of articulating ideas and communicating clearly in writing
• Experience using tact, sound business judgment, a solid understanding of our business, and impeccable time management, managing and prioritizing the C-Suite's schedule and business obligations

Preferred Requirements

• Experience in small-medium tech startup environments, accustomed to working in agile and ownership-driven settings
• Event planning experience, demonstrating the ability to organize successful team off-sites for the executive's department
• Experience working on a team of highly collaborative EA's, sharing insights, representing the executives effectively, and contributing positively to our company culture
• Being located in EST is very strongly preferred

All roles with Chainlink Labs are global and remote-based. Unless otherwise stated, we ask that you try to overlap some working hours with Eastern Standard Time (EST).

Commitment to Equal Opportunity

Chainlink Labs is an equal opportunity employer. All qualified applicants will receive equal consideration for employment in compliance with applicable laws, regulations, or ordinances. If you need assistance or accommodation due to a disability or special need when applying for a role or in our recruitment process, please contact us via this form.

Global Data Privacy Notice for Job Candidates and Applicants

Information collected and processed as part of your Chainlink Labs Careers profile, and any job applications you choose to submit is subject to our Privacy Policy. By submitting your application, you are agreeing to our use and processing of your data as required.

Create a job alert for this search