Executive Administrative Assistant

Insight Global; New Jersey; On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

HSA and FSA options

401k with employer matching

Paid time off

Job summary

Insight Global in New Jersey is seeking an Operations/Administrative Coordinator to support leaders, manage calendars and travel, and own small projects that drive team effectiveness.

You will prepare meeting materials, refine PowerPoint presentations, and draft internal communications while keeping materials polished and aligned with audiences. The role emphasizes organization, multi-tasking, and an AI‑First approach to new tools.

Qualifications

• Bachelor’s degree preferred or related field
• 1–3 years of experience in business operations or project coordination
• Demonstrated project management skills with timelines and deliverables
• Strong organizational and time management skills
• Excellent written and verbal communication
• Proficiency in Microsoft Office (PowerPoint, Excel, Outlook)
• Experience supporting leaders or coordinating projects
• Attention to detail and ability to handle multiple priorities
• Interest in business operations, strategy, or project management
• AI First mindset and willingness to learn new tools

Responsibilities

• Coordinate and manage calendars, including scheduling complex meetings across stakeholders
• Book and manage travel arrangements, itineraries, and logistics
• Coordinate team events, offsites, and catering logistics
• Prepare meeting materials, agendas, and follow-ups
• Support leaders with day-to-day operational needs to enable focus on high-impact work
• Coordinate town halls, including agenda development, slide preparation, and logistics
• Review and refine business presentations for clarity and messaging
• Draft internal communications, updates, and summaries for leadership
• Ensure materials are polished, consistent, and audience-appropriate
• Assist with other duties as assigned

Skills

Project coordination

Time management

Communication

Calendaring

Travel coordination

Presentation support

Attention to detail

AI mindset

Education

Bachelor's degree preferred

Tools

PowerPoint

Excel

Outlook

Job description

• Bachelor’s degree (Business, Communications, or related field preferred)
• 1–3 years of experience in business operations or project management roles
• Demonstrated project management skills or experience managing tasks, timelines, and deliverables preferred
• Strong organizational and time management skills
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office (PowerPoint, Excel, Outlook)
• Experience supporting leaders or coordinating projects
• Strong attention to detail and ability to manage multiple priorities
• Interest in business operations, strategy, or project management
• AI First mindset on how to get work done: Curiosity and willingness to learn new tools

Job Description:

This role blends administrative excellence, project coordination, and business insight to support leaders and drive team effectiveness. You’ll serve as a trusted partner to business leaders, ensuring smooth day‑to‑day operations while also owning small projects and contributing to broader team initiatives.

Key Responsibilities:

• Coordinate and manage calendars, including scheduling complex meetings across stakeholders
• Book and manage travel arrangements, including itineraries and logistics
• Coordinate team events, offsites, and food/catering logistics
• Prepare meeting materials, agendas, and follow‑ups (notes, action items, tracking)
• Support leaders with day‑to‑day operational needs to enable focus on high‑impact work
• Support the coordination of town halls, including agenda development, slide preparation, and overall logistics
• Communication & Content Support
• Review and refine business presentations (PowerPoint) for clarity, structure, and messaging
• Draft internal communications, updates, and summaries for leadership
• Ensure materials are polished, consistent, and aligned with audience needs
• Other key duties as assigned

Exact compensation may vary based on several factors, including skills, experience, and education.

Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.