Executive Administrative Assistant

General Motors; Mountain View (CA); Hybrid; USD 65,000 - 85,000; Full time

Job summary

A leading company in the automotive industry seeks an Executive Administrative Assistant to support multiple executives in Mountain View, California. This hybrid position involves managing calendars, facilitating communication, and collaborating across departments to enhance productivity. The ideal candidate will possess strong organizational and problem-solving skills, thriving in a fast-paced environment.

Qualifications

• Exceptional organizational skills and attention to detail.
• Ability to manage multiple tasks and adapt to change.
• Strong interpersonal skills for building relationships across the enterprise.

Responsibilities

• Provide comprehensive administrative support including managing complex calendars and travel arrangements.
• Serve as a liaison between executives and internal/external stakeholders.
• Identify opportunities for process improvement and implement solutions.

Skills

Organizational Skills

Communication

Problem Solving

Time Management

Cross-Functional Collaboration

Event Planning

Job description

Work Arrangement:

This role is categorized as hybrid. The successful candidate is expected to report to GM’s Mountain View, California office three times per week, at a minimum.

The Role:

The Executive Administrative Assistant will support multiple executives and leaders within a specified organization, ensuring smooth operations and effective communication for the group. This role requires a proactive individual with exceptional organizational skills and attention to detail, the ability to manage multiple tasks, and the capability to build and maintain relationships across the enterprise. The successful candidate should appreciate a fast-paced, high-energy team and be adaptable to change. You should be able to solve problems through action, make high-quality decisions, and think with a strategic mindset. Graceful management of ambiguity, cultivation of innovation, and an insatiable desire to collaborate are all required to be successful in the role.

What You’ll Do:

• Administrative Support: Provide comprehensive administrative support including managing complex calendars and travel arrangements, scheduling meetings, managing expenses and badge requests. This includes scheduling with board members and their consultants as needed.
• Document Preparation: Create, edit, and format documents and presentations. Ensure all materials are accurate, professional, and align with team standards.
• Communication: Serve as a liaison between the executives and internal/external stakeholders. Craft clear and impactful communications and handle confidential information with discretion and professionalism.
• Team Coordination: Organize and facilitate team meetings and events, including finding conference rooms, preparing agendas, organizing safety presenters, taking notes, and following up on action items as needed.
• Initiative: Identify opportunities for process improvement and take the initiative to implement solutions that enhance productivity and efficiency. Provide backup support to others as needed.
• Cross-Functional Collaboration: Work across various departments to gather information, coordinate efforts, and ensure the successful completion of projects. Build and maintain strong relationships with colleagues at all levels, particularly EA peers on other teams and SLT EA peers.
• Event Planning: Assist in the planning and execution of events, ensuring all logistics are handled seamlessly as needed.