Executive Administrative Assistant

Lithia & Driveway; Medford (OR); On-site; USD 29,000 - 50,000; Full time

Benefits offered by this job

Competitive pay

Medical, Dental and Vision Plans

Paid Holidays

PTO: 80 hours front-loaded on day 1

Short and Long-Term Disability

Job summary

Lithia & Driveway is seeking an Executive Administrative Assistant to support senior leaders on-site at the Lithia Home Office. Responsibilities include managing calendars, coordinating travel, organizing meetings, and handling confidential communications.

The role emphasizes professionalism, proactive problem-solving, and outstanding organizational skills. The position offers competitive pay, comprehensive benefits, and an on-site work environment at the Lithia Home Office.

Qualifications

• Prior experience supporting executives or senior leaders is preferred.
• Strong written and verbal communication skills are essential.
• Ability to manage multiple priorities and deadlines with minimal supervision.

Responsibilities

• Serve as the primary liaison between executives, staff, and external partners.
• Manage complex calendars and coordinate meetings and travel.
• Prepare agendas, materials, and reports for leadership meetings.
• Draft professional correspondence and business communications.
• Organize meetings, events, and executive dinners or meals.
• Support general office operations and handle confidential information.
• Proactively anticipate needs and keep priorities moving forward.

Skills

Calendar management

Travel coordination

Executive support

Communications

Education

High School Diploma or Equivalent

Job description

Dealership:

L0105 Lithia Home Office

Lithia & Driveway | Executive Admin Assistant

At Lithia & Driveway (NYSE: LAD) our success is fueled by our high performing teams deliveringAuto Done Easyfor our customers. We create simple, transparent, and convenient customer experiences throughout the vehicle-ownership lifecycle by leveraging our hundreds of store locations and our key adjacencies - Driveway, DFC, and GreenCars. We’ve built a retail model that champions entrepreneurial leadership,Growth Powered by People, and a strategy that creates possibilities and pushes us to reach our potential.

As an Executive Administrative Assistant , you’ll play a key role in supporting executive leadership by managing schedules, coordinating travel, organizing meetings and events, and serving as a trusted partner to both internal and external stakeholders. You’ll help create seamless experiences that allow our leaders to focus on driving the business forward. Based on internal role documentation and intake notes, this position supports executive calendars, travel coordination, meeting logistics, correspondence, and office operations.

Location: Lithia Home Office (fully on-site)

Compensation Range: $21.00-36.05/hr. Actual pay may vary based on skills, experience, job-related knowledge, and location. Final compensation will be determined during the interview process in accordance with applicable pay equity and transparency laws.

What You’ll Do

• Serve as the primary point of contact between executives, team members, and external partners.
• Manage complex calendars, schedule meetings, and coordinate executive priorities.
• Prepare agendas, meeting materials, presentations, and reports.
• Coordinate travel arrangements, including flights, hotels, and event logistics.
• Draft and edit professional correspondence, emails, and business communications.
• Organize executive meetings, team events, and business dinners/lunches.
• Assist with office operations, including supply management and administrative support.
• Handle confidential information with professionalism and discretion.
• Anticipate needs, solve problems proactively, and keep priorities moving forward.

What You’ll Bring

• Exceptional organizational skills and a strong attention to detail.
• Excellent written and verbal communication abilities.
• A sense of urgency with the ability to manage multiple priorities.
• Strong critical-thinking and problem-solving skills.
• Active listening skills and a customer-service mindset.
• Outstanding time management and follow-through.
• Experience supporting leaders, managing calendars, coordinating travel, or handling executive-level administrative responsibilities is a plus.

We offer a comprehensive benefits package designed to support you and your family, including:

• Competitive pay
• Medical, Dental and Vision Plans
• Paid Holidays
• PTO:80 hoursfront-loaded on day 1
• Short and Long-Term Disability
• Paid Life Insurance
• 401(k) Retirement Plan
• Employee Stock Purchase Plan
• Lithia Learning Center
• Vehicle Purchase Discounts
• Wellness Programs

For a more detailed view, visit: www.totalrewards.lithiadriveway.com.

High School graduate or equivalent, 18 years or older required. We are a drug free workplace. We are committed to equal employment opportunity (regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status). We also consider qualified applicants regardless of criminal histories, consistent with legal requirements.