Vehicle Inventory Services Administrator

Lithia & Driveway; Medford (OR); On-site; USD 23,000 - 33,000; Full time

Benefits offered by this job

Competitive pay

Medical Insurance

Dental Plan

Vision Plan

Paid Holidays

PTO 80 hours

Disability Insurance

401(k) Retirement Plan

Stock Purchase Plan

Learning Center

Vehicle Discounts

Wellness Program

Job summary

Lithia & Driveway is seeking a Vehicle Inventory Services Administrator in Medford, OR to support inventory operations. You will maintain vehicle records, validate transactions, and process invoices while collaborating with internal teams to ensure data integrity and timely processing.

The role requires strong attention to detail, excellent Excel and MS Office skills, and the ability to manage multiple tasks in a fast-paced environment. Onsite position with comprehensive benefits offered.

Qualifications

• High accuracy data entry with focus on quality
• Detail-oriented with ability to identify discrepancies across sources
• Strong organizational and time-management skills
• Clear written and verbal communication skills

Responsibilities

• Maintain accurate vehicle inventory records across multiple systems and databases.
• Review, validate, and process inventory transactions, flooring payoffs, and related docs.
• Manage assigned store inventories, work queues, and data entry requests.
• Research discrepancies, make corrections, and verify information across sources.
• Pull, create, and post invoices for new vehicle inventory with data integrity.
• Monitor inventory notices and communicate issues to leadership.
• Collaborate with internal teams to resolve questions and support inventory operations.

Skills

Data entry

Attention to detail

Time management

Organizational skills

Verbal & written communication

Multi-source reconciliation

Education

Associate’s or Bachelor’s degree preferred

Bachelor’s degree

Tools

Microsoft Office

Excel

Job description

Dealership:

L0105 Lithia Home Office

Lithia & Driveway | Vehicle Inventory Services Administrator

At Lithia & Driveway (NYSE: LAD) our success is fueled by our high performing teams delivering Auto Done Easy for our customers. We create simple, transparent, and convenient customer experiences throughout the vehicle-ownership lifecycle by leveraging our hundreds of store locations and our key adjacencies - Driveway, DFC, and GreenCars. We've built a retail model that champions entrepreneurial leadership, Growth Powered by People, and a strategy that creates possibilities and pushes us to reach our potential.

We're looking for a Vehicle Inventory Services Administrator to support our inventory operations team. In this role, you'll play an important part in ensuring vehicle inventory records, invoices, and flooring transactions are accurate, complete, and processed efficiently. You'll work behind the scenes with internal teams, systems, and data to help keep our operations moving forward.

Location: Medford, OR (Onsite)

Compensation Range: $16.85-24.05/hr, with a typical starting range of $19.00-$21.00/hr. Actual pay offered may vary depending on skills, experience, job-related knowledge, and physical location. Final compensation will be established through the interview process in accordance with applicable pay equity and transparency laws.

What You'll Do

• Maintain accurate vehicle inventory records using multiple systems, databases, and manufacturer platforms.
• Review, validate, and process inventory transactions, flooring payoffs, and related documentation.
• Manage assigned store inventories, work queues, and requests while ensuring accurate data entry.
• Research discrepancies, make necessary corrections, and verify information across multiple sources.
• Pull, create, and post invoices for new vehicle inventory while maintaining data integrity.
• Monitor inventory notices and communicate issues, unusual findings, and improvement opportunities to leadership.
• Collaborate with internal teams to resolve questions and support efficient inventory operations.
• Contribute to special projects and process improvement initiatives as needed.

What You'll Bring

• Strong data entry skills with a focus on accuracy and quality
• Advanced attention to detail and the ability to identify discrepancies
• Proficiency with Microsoft Office, particularly Excel
• Experience reconciling, validating, or analyzing information across multiple sources
• Strong organizational and time-management skills
• Ability to prioritize tasks and work efficiently in a fast-paced environment
• Clear written and verbal communication skills
• Associate’s or Bachelor’s degree preferred

We offer a comprehensive benefits package designed to support you and your family, including:

• Competitive pay
• Medical, Dental and Vision Plans
• Paid Holidays
• PTO: 80 hours front-loaded on day 1
• Short and Long-Term Disability
• Paid Life Insurance
• 401(k) Retirement Plan
• Employee Stock Purchase Plan
• Lithia Learning Center
• Vehicle Purchase Discounts
• Wellness Programs

For a more detailed view, visit: www.totalrewards.lithiadriveway.com.

High School graduate or equivalent, 18 years or older required. We are a drug free workplace. We are committed to equal employment opportunity (regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status). We also consider qualified applicants regardless of criminal histories, consistent with legal requirements.

Reasonable accommodations may be made to enable individuals to perform the essential functions.