Executive Administrative Assistant

Jobtailor; Massachusetts; On-site; USD 85,000 - 110,000; Full time

Job summary

Jobtailor is seeking a senior administrative professional to provide advanced support to IT leaders in Massachusetts. You will manage complex calendars, coordinate travel, and handle expense reporting for senior IT executives.

You will prepare materials for IT leadership meetings, serve as the liaison with stakeholders, and help plan IT initiatives. The role demands discretion, independence, and a strong eye for detail.

Qualifications

• High school diploma or equivalent.
• 6–8 years of progressive administrative or executive support experience.
• Proficiency with Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint).
• Strong organizational, prioritization, and time-management skills.
• Clear written and verbal communication for technical and non-technical stakeholders.
• Ability to work independently and anticipate leadership needs.
• High attention to detail and confidentiality.
• Preferred: Bachelor’s or Associate degree in Business Administration, Information Systems, or related field.
• Experience supporting IT/Digital/Technology in a large enterprise.

Responsibilities

• Provide advanced administrative support to senior IT leaders, including complex calendar management, travel coordination, and expense reporting.
• Coordinate and prepare materials for IT leadership meetings, technology reviews, and cross-functional forums.
• Serve as a central point of contact between IT leadership and internal stakeholders, ensuring timely communication and follow-up.
• Support planning and tracking of IT initiatives, including meeting logistics, documentation, and action-item management.
• Manage confidential and sensitive information with discretion and professionalism.
• Assist with onboarding, access requests, and coordination of resources for IT team members.
• Identify opportunities to improve administrative processes and operational efficiency within the IT organization.

Skills

Advanced calendar management

Travel coordination

Expense reporting

Stakeholder communication

Planning and IT initiative tracking

Discretion and confidentiality

Independent work

Attention to detail

Time management

Prioritization

Education

Bachelor’s or Associate degree in related field

Tools

Microsoft 365

Job description

Responsibilities

• Provide advanced administrative support to senior IT leaders, including complex calendar management, travel coordination, and expense reporting.
• Coordinate and prepare materials for IT leadership meetings, technology reviews, and cross‑functional forums.
• Serve as a central point of contact between IT leadership and internal stakeholders, ensuring timely communication and follow‑up.
• Support planning and tracking of IT initiatives, including meeting logistics, documentation, and action‑item management.
• Manage confidential and sensitive information with discretion and professionalism.
• Assist with onboarding, access requests, and coordination of resources for IT team members.
• Identify opportunities to improve administrative processes and operational efficiency within the IT organization.

Requirements

• High school diploma or equivalent.
• 6-8 years of progressively responsible administrative or executive support experience, preferably supporting senior leaders.
• Proficiency with Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint).
• Strong organizational, prioritization, and time-management skills with the ability to manage multiple competing priorities.
• Clear written and verbal communication skills for interaction with technical and non-technical stakeholders.
• Ability to work independently, exercise sound judgment, and proactively anticipate leadership needs.
• High attention to detail and commitment to accuracy and confidentiality.
• Preferred: Associate’s or Bachelor’s degree in Business Administration, Information Systems, or a related field.
• Experience supporting IT, Digital, or Technology organizations in a large, matrixed enterprise.

Core Competencies

Demonstrates advanced administrative support capabilities, including complex calendar management, travel coordination, and expense reporting, while ensuring effective communication and operational efficiency within IT organizations.