Executive Administrative Assistant

SiteWorks USA; Lynnwood (WA); On-site; USD 28,000 - 39,000; Part time

Job summary

Siteworks USA is seeking a highly organized, proactive Part-Time Executive Assistant to support our General Manager and leadership team. This is not a traditional receptionist role.

We are looking for someone who can help manage priorities, documentation, deadlines, communication, and follow-through while taking ownership of meaningful responsibilities. Approximately 16-20 hours per week with a consistent schedule.

Qualifications

• Strong MS Outlook, Word, and Excel skills.
• Excellent written and verbal communication.
• Strong organizational, follow-up, and tracking skills.

Responsibilities

• Organize and maintain company documents and electronic files.
• Collect and organize information for accounting, projects, and management.
• Coordinate with employees, vendors, and subcontractors.
• Maintain confidentiality with financial and company information.
• Assist with special projects, process improvements, and leadership follow-up.
• Take ownership of assigned tasks from beginning to completion.

Skills

Outlook

Word

Excel

Organization

Communication

Tools

Microsoft Office

Job description

Siteworks USA LLC | Civil Construction | Approximately 20 Hours per Week

Siteworks USA is seeking a highly organized, proactive Part-Time Executive Assistant to support our General Manager and leadership team. This is not a traditional receptionist role. We are looking for someone who can help manage priorities, documentation, deadlines, communication, and follow-through while taking ownership of meaningful responsibilities.

WHAT YOU'LL DO

• Organize and maintain company documents and electronic files
• Collect and organize information for accounting, projects, and management
• Coordinate with employees, vendors, and subcontractors
• Maintain confidentiality with financial and company information
• Assist with special projects, process improvements, and leadership follow-up
• Take ownership of assigned tasks from beginning to completion

WHO WE'RE LOOKING FOR

Organized & Detail-Oriented: Able to manage multiple priorities, deadlines, numbers, and documentation accurately.

Proactive & Accountable: Anticipates what needs to happen next and follows tasks through to completion. Strong Communicator: Communicates professionally with employees and vendors.

Adaptable & Discreet: Comfortable with changing priorities and trusted with confidential information.

PREFERRED QUALIFICATIONS

• Strong Microsoft Outlook, Word, and Excel skills
• Excellent written and verbal communication
• Strong organizational, follow-up, and tracking skills

SCHEDULE

Approximately 16-20 hours per week. A consistent and dependable weekly schedule is required. Specific days and hours can be discussed during the interview process.

WHAT SUCCESS LOOKS LIKE

You stay ahead of priorities, follow up when something is outstanding, communicate before issues become problems, and create organization that gives leadership more time to focus on running and growing the company.

OUR CORE VALUES

Company First|Willingness to Learn & Teach|Goal Oriented|Forward Thinking & Communication|Adapt to Change

ABOUT SITEWORKS USA

Siteworks USA is a Washington-based civil construction contractor specializing in excavation, underground utilities, site development, and related civil construction services. Siteworks USA - Grounded in Excellence.

Siteworks USA LLC is an Equal Opportunity Employer.