Executive Administrative Assistant

Trinil Oy; Long Beach (CA); On-site; USD 47,000 - 52,000; Full time

Benefits offered by this job

Medical, Dental, Vision

401(k) with Company Match

Life Insurance

Paid Time Off (PTO) + Holidays

Employee Assistance Program (EAP)

Professional development, training, & 

Growth opportunities

Supportive, collaborative team

Job summary

Beach Front Property Management, Inc. is seeking an Executive Administrative Assistant to provide direct support to senior leadership, including the CEO Kyle Kazan.

This role blends traditional admin tasks with strategic partnership, prioritizing initiatives and keeping executives focused. You will support executive operations across Beach Front Property Management and Glass House Brands, requiring discretion, superb organization, and ability to manage competing priorities in a fast-paced

Qualifications

• 5+ years supporting executives (C-level preferred).
• Strong decision-making and problem-solving skills.
• High attention to detail and ability to anticipate needs.
• Advanced communication and interpersonal skills.
• Strong organizational and multitasking abilities.
• High level of discretion and professionalism.

Responsibilities

• Manage complex executive calendars, travel, and scheduling (business & personal).
• Act as a liaison between executives and internal/external stakeholders.
• Prepare high-level reports, presentations, and communications.
• Lead coordination of executive meetings and follow-ups.
• Support strategic projects and company initiatives.
• Handle sensitive and confidential information with a high level of discretion.
• Streamline processes to improve executive efficiency.

Skills

Executive support

Calendar management

Communication

Discretion

Multitasking

Job description

Location:

3645 Long Beach Blvd, Long Beach, CA 90807 (Corporate Office)

Schedule:

Full-Time | Monday–Friday, 8:00 AM – 5:00 PM

Compensation:

$33.65 – $38.46 per hour (DOE)

About The Role

We are seeking a highly skilled Executive Administrative Assistant to provide direct support to senior leadership, including CEO Kyle Kazan. This role goes beyond traditional administrative work, you’ll act as a strategic partner, anticipating needs, managing priorities, and helping leadership stay focused and effective.

This position will support executive operations across both Beach Front Property Management and Glass House Brands, requiring exceptional organization, discretion, and the ability to manage competing priorities in a fast-paced environment.

If you’re someone who operates with urgency, professionalism, and strong business judgment, this role is for you.

What You’ll Do

• Manage complex executive calendars, travel, and scheduling (business & personal)
• Act as a liaison between executives and internal/external stakeholders
• Prepare high-level reports, presentations, and communications
• Lead coordination of executive meetings and follow-ups
• Support strategic projects and company initiatives
• Handle sensitive and confidential information with a high level of discretion
• Streamline processes to improve executive efficiency

Requirements

• 5+ years supporting executives (C-level preferred)
• Strong decision-making and problem-solving skills
• High attention to detail and ability to anticipate needs
• Advanced communication and interpersonal skills
• Strong organizational and multitasking abilities
• High level of discretion and professionalism

Nice To Have

• Experience in property management or real estate
• Experience working in fast-growth or high-demand environments

Why Join Beach Front Property Management?

We believe in radical transparency, accountability, and growth. If you’re someone who takes initiative and wants to be part of a team that moves fast and thinks big, this is your place.

• Medical, Dental, Vision
• 401(k) with Company Match
• Life Insurance
• Paid Time Off (PTO) + Holidays
• Employee Assistance Program (EAP)
• Professional development, training, and growth opportunities
• Supportive, collaborative team environment

Beach Front Property Management, Inc. is an equal opportunity employer and provides reasonable accommodations to applicants with disabilities. Beach Front Property Management, Inc. complies with applicable Federal and California civil rights laws and does not discriminate on the basis of race, color, national origin, ancestry, citizenship, age, physical or mental disability, sex, gender, gender identity or expression, change of sex or transgender status, pregnancy, childbirth, breastfeeding, medical condition, reproductive health decision making, religion, creed, marital status, sexual orientation, current or former military and veteran status, genetic information, or any other basis protected by federal, state or local law