Operations and Marketing Support Specialist

Trinil Oy; Long Beach (CA); On-site; USD 32,000 - 34,000; Full time

Benefits offered by this job

Medical, dental, and vision

401(k) with match

Life Insurance

Paid holidays

Training & development

Company resources/tools

Mileage reimbursement

Job summary

Beach Front Property Management, Inc. is seeking an organized Operations Support Specialist for our Long Beach office.

This 100% in-office role supports vacancy marketing, property listings, and tech platforms, coordinating with District Managers, Sales, Accounting, IT, and Operations to keep information accurate and requests moving. The ideal candidate has a Bachelor’s degree, strong Microsoft 365 and Excel skills, and a detail-oriented mindset.

Qualifications

• Bachelor’s degree from a four-year college or university.
• Proficient with Microsoft 365 including Word, Excel, Outlook.
• Comfortable using Excel sorting, filters, and basic formulas.
• Strong written communication and organization.
• Valid driver’s license for local property visits.

Responsibilities

• Support daily vacancy-marketing operations, including AI photo enhancement and virtual staging coordination.
• Monitor listing platforms (Rent Café, Zillow, Apartments.com) for issues.
• Coordinate with Operations to update property marketing content.
• Maintain organized property photo folders and reports.
• Assist with site walks and data collection for Sales and COO.
• Coordinate RFP and contract-related information requests.

Skills

Microsoft 365

Excel

Organizational skills

Written communication

Multi-tasking

Time management

Driver’s license

Learning new tech

Education

Bachelor’s degree

Tools

Rent Café

Zillow

Apartments.com

CRM platforms

AI photo tools

Virtual staging tools

Job description

Description

Long Beach, CA | $23.00–$25.00/hour | Full-Time | 100% In-Office

Travel: Moderate local travel for property site visits

Beach Front Property Management is looking for an organized, detail-oriented, and tech-comfortable Operations Support Specialist to join our Long Beach corporate office. This is a hands-on operations role supporting vacancy marketing, property listings, technology platforms, site teams, and company-wide operational projects. You’ll work closely with District Managers, Sales, Accounting, IT, and Operations leadership to help keep property information accurate, vacancies marketed effectively, and day-to-day requests moving in the right direction. If you enjoy solving problems, organizing information, working with technology, and supporting multiple teams in a fast-paced property management environment, this could be a great opportunity to grow your experience.

About Beach Front Property Management

Founded in 1999, Beach Front Property Management is a trusted Southern California property management company managing thousands of multifamily and commercial units.

We believe in collaboration, continuous learning, accountability, and providing our team members with opportunities to develop their skills and grow professionally.

What You’ll Do

• Support daily vacancy-marketing operations, including AI photo enhancement, virtual staging coordination, and marketing descriptions for listings on Zillow, Rent Café, Apartments.com, and related platforms.
• Monitor and troubleshoot Rent Café, Zillow, Apartments.com, and other listing-platform issues, including syndication concerns, inaccurate information, photo issues, and access questions.
• Assist the Operations team when vacancy-marketing issues are reported by identifying the concern, providing support, routing the issue to the proper owner, or redirecting users to training when appropriate.
• Coordinate with the Operations team to update Rent Café templates, photo selections, and marketing descriptions for new and existing properties.
• Maintain organized property photo folders, including master folders, updated images, and duplicate-photo cleanup.
• Conduct site walks for Operations, Marketing, or new-business support, capture clear notes and photos, and submit organized reports to the Sales team and COO.
• Conduct additional site walks when requested by the Sales team.
• Support proposal preparation by gathering rent rolls, site-walk photos, and property data when requested.
• Assist with sales presentations and related property-information preparation.
• Assist with RFP and contract-related information requests, including city, HUD, commercial, and high‑rise proposal support, by gathering accurate scope details and cost inputs from the appropriate teams.
• Use marketing tools, including Rentometer and company-paid resources, to support vacancy-marketing research and rent-comparison requests.
• Route issues outside the role’s scope to the appropriate department, including pricing corrections to Accounting, website errors to IT, and phone or email changes through the approved escalation process.
• Support centralization projects, Zillow and Apartments.com follow-up, and potential new marketing system implementations.
• Assist with running the Marketing L10 meeting when needed.
• Help prepare and coordinate quarterly events and meetings, including SOTC, as needed.
• Support the COO, Sales, Marketing, and Operations teams with related projects and follow-up.
• Assist with additional marketing, operations, and technology projects as needed.

Requirements

• Bachelor’s degree from a four-year accredited college or university required.
• Working knowledge of Microsoft 365, including Word, Excel, and Outlook.
• Comfortable using Excel sorting, filters, and basic formulas.
• Strong written communication and organizational skills.
• Ability to manage multiple requests and maintain consistent follow-through.
• Ability to accurately prioritize and route incoming requests.
• Clear and professional communication with managers, supervisors, Sales, IT, Accounting, and Operations teams.
• Comfortable learning new technology, platforms, and workflows.
• Strong attention to detail and practical problem-solving skills.
• Valid driver’s license and reliable vehicle for local property visits.

Preferred Qualifications

• Degree or coursework in Business Administration, Marketing, Real Estate, or a related field.
• Exposure to Yardi, Rent Café, Zillow, Apartments.com, or CRM platforms.
• Experience with AI photo or content tools.
• Familiarity with virtual staging or property-marketing tools.
• Experience with market-comparison or rent-research resources.

Schedule & Location

• Full-Time.
• 100% in-office in Long Beach, CA.
• Moderate local travel for site inspections and property visits.
• Mileage reimbursement provided according to company policy.

Compensation & Benefits

• Medical, dental, and vision insurance.
• 401(k) with employer match.
• Life Insurance
• Paid major holidays.
• On-the-job training and professional development.
• Company-paid resources and technology tools.
• Mileage reimbursement for approved business travel.

Join Our Team

This position is a great fit for someone who enjoys combining operations, technology, marketing, organization, and problem-solving.

You’ll have exposure to multiple areas of property management while working directly with Operations leadership and supporting projects that impact properties across the company.

Beach Front Property Management, Inc. is an equal opportunity employer and provides reasonable accommodation for applicants with disabilities.

Beach Front Property Management, Inc. complies with applicable Federal and California civil rights laws and does not discriminate on the basis of race, color, national origin, ancestry, citizenship, age, physical or mental disability, sex, gender, gender identity or expression, change of sex or transgender status, pregnancy, childbirth, breastfeeding, medical condition, reproductive health decision making, religion, creed, marital status, sexual orientation, current or former military and veteran status, genetic information, or any other basis protected by federal, state, or local law