Executive Assistant

Launch Global; Austin (TX); On-site; USD 34,000 - 55,000; Part time

Job summary

Launch Global in Austin, TX is seeking a part-time Executive Assistant to support the Visionary within the US Mobilization department. You will manage calendars, handle communications, arrange travel, prepare documents, and coordinate meetings to ensure smooth day-to-day operations.

This role requires discretion, initiative, and independent judgment, with alignment to LG’s mission and leadership values. It is a non-exempt, part-time position reflecting our faith-based workplace.

Qualifications

• Ability to manage complex schedules and travel arrangements.
• Strong written and verbal communication.
• Proactive with good organizational skills.
• Discretion and independent judgment in handling sensitive information.

Responsibilities

• Manage the executive's calendar, meetings, and travel arrangements.
• Screen emails, draft and edit correspondence, and prepare materials for meetings.
• Create meeting agendas, take notes, and follow up on action items.
• Coordinate with internal teams and stakeholders to support priorities.
• Track expenses and reimbursements as needed.
• Occasionally represent the executive in stakeholder meetings.

Job description

Position Title: Executive Assistant

Department: US Mobilization

Reports to: Visionary

This position is: Part-time; Non-exempt.

The Executive Assistant supports the Visionary and fulfills the responsibilities listed below in the spirit of LG’s mission, core values, and leadership values: To mobilize churches to develop laborers and leaders who multiply healthy churches among unreached people groups.

This position provides high-level administrative support to senior executives, managing their calendars, handling communication, arranging travel, preparing documents, and coordinating meetings, essentially ensuring the executive's day-to-day operations run smoothly and they can focus on strategic priorities. This position exercises a high degree of discretion, analysis, initiative, and independent judgment.

EQUAL OPPORTUNITY EMPLOYER

Launch Global is both an equal opportunity employer and a Christian organization. We make employment decisions without regard to race, color, national origin, sex, age, or disability of a qualified individual, in accordance with applicable federal and state law.

Pursuant to Title VII of the Civil Rights Act of 1964, as amended (42 U.S.C. § 2000e-1(a)), Launch Global hires individuals who affirm and adhere to our Statement of Faith and agree to conduct themselves in accordance with our sincerely held religious beliefs.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Manage the executive's complex schedule, scheduling meetings, appointments, and travel arrangements.
• Manage priorities, tasks, and timelines as related to the priorities set by the Strategic Leadership Team.
• Screen emails and other correspondence, responding to inquiries on the executive's behalf, drafting and editing correspondence.
• Create meeting agendas, distribute materials, take meeting notes, and follow up on action items.
• Book flights, accommodations, and transportation for business travel.
• Assist with special projects, manage deadlines, and coordinate with internal teams.
• Track and submit expenses and reimbursements.
• Map out critical internal and external stakeholders according to priorities.
• Occasionally sit in for the executive within stakeholder meetings.

SKILLS AND ABILITIES

• Displays a track record of achieving results by relying on God in prayer and humility exercised in bold faith.
• Excellent verbal and written communication skills.
• Displays values of humility, eagerness, and excellence.
• Takes initiative what needs to be done and implements it.
• Excellent organizational and time management skills, including ability to prioritize appropriately.
• Ability to juggle multiple tasks seamlessly.
• Solid judgment and decision‑making skills.
• Interpersonal skills on par with the ability to meet and exceed these particular job expectations.
• Ability to foster team development and healthy team culture.
• Work well under pressure and deadlines.
• Willingness to pursue a healthy work, life balance.
• Ability to assess and implement improvements.
• Ability to think critically and resourcefully.
• Willingness to receive coaching and make necessary changes based on feedback from the development team and other leaders.
  

ADDITIONAL JOB REQUIREMENTS

• Must be legally authorized to work in the United States.
• Participation in monthly Day of Prayer and Evaluation (DOPE).
• Understand, affirm and adhere to Launch Global’s Statement of Faith.
• Agree to uphold Launch Global’s Vision and Mission:
  • Vision: The multiplication of healthy churches among unreached people groups.
  • Mission: Launch Global exists to mobilize churches to develop laborers and leaders who multiply healthy churches among unreached people groups.
• Demonstrate all the character, Launch Global, and biblical values as stated in the Launch Global Staff Handbook.
• Uphold a close and growing relationship with Jesus Christ.
• Participate in a child safety training program upon hire and other similar employment-related requirements.