Executive Administrative Assistant

CEC Entertainment; Irving (TX); On-site; USD 65,000 - 90,000; Full time

Job summary

CEC Entertainment seeks an Executive Administrative Assistant to support the CEO from our Corporate Support Center in Irving, Texas. The role manages executive scheduling, travel arrangements, and communication with the Executive Leadership Team.

Ideal candidates will have 5+ years of executive-level support experience, be proficient in MS Word, Excel, and PowerPoint, and excel at preparing high-quality presentations and reports. Some after-hours availability may be required.

Qualifications

• 5+ years of executive support and executive travel experience required.
• Proficient in MS Word, Excel, and PowerPoint.
• Demonstrated experience preparing executive-level PowerPoint presentations.
• Must have excellent written and verbal skills.

Responsibilities

• Supports executive scheduling and organization of meetings, travel, conferences, and department activities.
• Acts as liaison with board members/assistants for scheduling of board meetings and calls.
• Drafts written correspondence and replies by phone or e-mail as needed; responds to information requests.
• Develops reports and presentations as needed; handles travel arrangements for senior executives.

Skills

Executive support

Travel coordination

Calendar management

Communications

Tools

MS Word

Excel

PowerPoint

Job description

EC Entertainment, the global leader in family entertainment and operator of Chuck E. Cheese, Peter Piper Pizza, and Adventure World restaurants, is seeking an Executive Administrative AssistantThis exciting opportunity will be based at our Corporate Support Center in Irving, Texas, and report to the CEO.

Executive Admin Functions:

• Performs all duties and responsibilities in support of field services and operations. Supports the Corporate Objectives, including: "If you are not serving the Guest, serve someone who is."
• Demonstrated extensive high-level administrative experience supporting executive level members.
• Supports executive scheduling and organization of activities such as meetings, travel, conferences, and department activities.
• Acts as primarily liaison with 6-7 board members/assistants for the scheduling of board meetings, calls, etc.
• Organizes and prioritizes large volumes of information and calls. Takes messages or fields/answers all routine and non-routine questions.
• Drafts written correspondence or replies by phone or e-mail when necessary.
• Responds to regularly occurring requests for information.
• Establishes, develops, maintains, and updates filing system for the CEO and Executive Leadership Team.
• Performs variety of administrative duties to ensure 100% compliance with all areas in the department and beyond.
• Develop reports and presentations as needed.
• Orders and distributes supplies.
• Position requires excellent verbal and written communication skills, including editing, proofreading, and attention to detail.
• Tact and good judgment in confidential matters required.
• Provides support beyond standard business hours when needed.

Corporate Travel Responsibilities:

• Handle and oversee all travel arrangements (air, lodgings, etc.)for senior executives.
• Review and approve executive. long-term rental cars, long- term lodging, etc.
• Process Travel & Entertainmentexpense reports..

Job Qualifications:

• 5+ years of executive support and executivetravel experience required.
• Proficient in MS Word, Excel, and PowerPoint.
• Demonstrated experience preparing executive-level PowerPoint presentations.
• Must have excellent written and verbal skills.

Physical Demands:

To perform the duties of this position, the incumbent must have the ability to sit, walk, stand, bend, twist, reach, and carry, lift, pull, push between 1 – 25 lbs. Incumbent must use a computer, with the repetitive movement of both hands. Incumbent must be able to work an 8-hour shift, with some overtime. Incumbent must also be available to travel to various locations by airplane or by operating a vehicle if needed.