Senior Administrative Assistant

ABBVIE; North Chicago (IL); On-site; USD 37,000 - 68,000; Full time

Benefits offered by this job

Paid time off

Medical/dental/vision insurance

401(k)

Job summary

AbbVie seeks an experienced Administrative Assistant to provide high‑level support to VP‑level staff. You will manage calendars, travel, and correspondence, prepare documents, and assist with meetings and events.

The role involves handling confidential information and coordinating onboarding while maintaining professional interactions with executives. A collaborative, discreet, and proactive approach is essential.

Qualifications

• Minimum 3 years of administrative assistant related experience.
• High School diploma or equivalent.
• Intermediate to advanced knowledge of Microsoft Office Suite, Outlook, Adobe Acrobat.
• Self-starter able to function with general instruction.
• Builds strong relationships with peers and cross-functionally.
• Team-oriented, can-do attitude and productive contributor.
• Learns quickly and adapts to change.
• Open to suggestions for improvement.
• Maintains confidentiality.

Responsibilities

• Provide advanced administrative support to VP level or equivalent and manage scheduling conflicts.
• Order office and department supplies and track expenditures where applicable.
• Coordinate and maintain departmental files in compliance with guidelines.
• Ensure compliance with Corporate and Divisional policies and privacy rules.
• Proficient use of Microsoft Office and travel websites for scheduling and documentation.
• Coordinate onboarding for new employees and office setups.
• Interact professionally with high level executives and handle confidential information.
• Maintain calendars and organize domestic and international travel arrangements.
• Potentially train/coordinate work with other administrative assistants at other sites.

Skills

MS Office

Outlook

Adobe Acrobat

Executive support

Calendar management

Education

High School diploma

Tools

Travel portal

Job description

• Compensation: USD 27 - USD 48.8 - hourly

Company Description

About AbbVie
AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas including immunology, oncology and neuroscience - and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us atwww.abbvie.com . Follow @abbvie onLinkedIn, Facebook ,Instagram ,X andYouTube .

Job Description

Responsibilities include all administrative functions of the department: office supplies, calendar management, scheduling travel, managing correspondence and scheduling couriers, processing expense reports, planning meetings/events and on-site support, creating or revising business documents, preparing presentations from source materials, and business system support.

Responsibilities

• Provideadvanced administrative support to VP level or equivalent. May provide backup support to other staff as needed. Proactively identifies and resolves scheduling conflicts.
• Orderoffice and other department supplies. May include some support for tracking budget expenditures.
• Coordinateand maintaindepartmental files, as assigned, in compliance with corporate and legal guidelines.
• Responsible for compliance with applicable Corporate and Divisional Policies and procedures. Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable).
• Utilize intermediate to advanced software skills to perform assigned work. Uses and understands Microsoft Office Suite and other business-specific software, including Corporate Travel website and other programs.
• Coordinatenew employee office setups and onboarding.
• Professionally interactwith high level executives.
• Consistently handleconfidential or business-sensitive information.
• Maintainand managecalendars, including meeting and travel scheduling and domestic and international travel arrangements.
• May train/coordinate work with other department administrative assistants at other sites.

Qualifications

• Minimum 3 years of administrative assistant related experience. High School diploma or equivalent.
• Experience providing support to a VP level or equivalent.
• Intermediate to advanced knowledge of Microsoft Office Suite, Outlook, Adobe Acrobat, understanding of business processes and requirements.
• Self-starter able to function at a high level with general instruction.
• Builds strong relationships with peers and cross-functionally with partners outside of assigned group as necessary to enable effective and efficient Legal team operations.
• Team-oriented, can-do attitude and desire to be productive contributor to overall organization.
• Learns quickly and can change course quickly when needed.
• Open to suggestions and innovation for improvement.
• Professional demeanor and ability to maintain confidentiality.

.

Additional Information

Applicable only to applicants applying to a position in any location with pay disclosure requirements under state orlocal law:

The compensation range described below is the range of possible base pay compensation that the Companybelieves ingood faith it will pay for this roleat thetimeofthis posting based on the job grade for this position.Individualcompensation paid within this range will depend on manyfactors including geographiclocation,andwemay ultimately pay more or less than the posted range. This range may bemodified in thefuture.

We offer a comprehensive package of benefits including paid time off (vacation, holidays, sick),medical/dental/visioninsurance and 401(k) to eligibleemployees.

This job is eligible toparticipate in our short-term incentiveprograms.

Note: No amount of payis considered to bewages or compensation until such amount isearned, vested, anddeterminable.Theamountandavailabilityof anybonus,commission, incentive, benefits, or anyother form ofcompensation and benefitsthat areallocable to a particular employeeremains in the Company'ssoleandabsolutediscretion unless and until paid andmay bemodified at the Company’s sole and absolutediscretion, consistent withapplicable law.

AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives and serving our community. Equal Opportunity Employer/Veterans/Disabled.