Executive Administrative Assistant

BioGenix, LLC; Houston (TX); Ibrido; USD 45.000 - 65.000; Tempo pieno

Vantaggi offerti da questo lavoro

Employee assistance program

Employee discounts

Flexible schedule

Parental leave

Professional development assistance

Descrizione del lavoro

BioGenix, LLC in Houston, TX is seeking an Executive Administrative Assistant to provide comprehensive support to the Principal and his businesses. This role covers scheduling, correspondence, travel planning, and office management to ensure smooth daily operations across all organizations.

You will handle confidential matters, manage communications, and coordinate meetings, notes, and action items while maintaining a high level of professionalism.

Competenze

• Must have complete confidentiality and integrity.
• Subject to full background check, screenings, and other checks.
• Must be highly organized and friendly.
• Problem-solver with excellent communication.
• Advanced negotiation skills.
• Availability to travel if needed (with travel expenses paid).
• Minimum 3 years of experience in a professional office environment as a personal or administrative assistant.

Mansioni

• Schedule appointments and arrange meetings.
• Attend meetings, take notes, and prepare summaries.
• Follow up on action items from meetings.
• Conduct research as requested by the Principal.
• Plan travel arrangements and reservations.
• Manage relationships and gatekeeper communications.
• Oversee household maintenance and personal tasks.
• Handle emails and correspondence, perform light bookkeeping.

Conoscenze

Highly organized

Excellent communicator

Negotiation skills

Problem-solver

Discretion confidentiality

Proactive mindset

Time management

Descrizione del lavoro

Job Description

Job Description

The Executive Administrative Assistant is responsible for providing support to the Principal and all of his companies and associated staff. This position will assist in all aspects of the principals organization’s daily operations, including scheduling, personal support, and administrative duties. The Exec Admin Assistant will work closely with the Principal to ensure the smooth running of all of his organizations.

The principal is looking for the following qualities in a candidate:

• A person that understands what it means to support the Principal in all aspects of his life and business
• A person who understands confidentially due to the nature of the position, and holds confidentiality in the highest regard.
• A person who naturally has the ability to be protective of the principal and take the necessary steps to ensure the principal is always insulated.
• A person who can effectively represent the principal and negotiate on behalf of the principal in his best interests.
• A person who understands that they are a representation of the Principal and any actions they take are a direct reflection of how your Principal will be seen/understood and to be mindful of that before taking any actions on his behalf.
• A person that is proactive instead of reactive
• A person that understands to value of time and is prompt in all aspects of life
• A person that has the ability to deliver information as it happens particularly if is not good so that solutions can be constructed instead of time being wasted
• A person who is coachable
• A person who has great communication and phone skills/etiquette
• A person that can share information effectively and have the ability to give intelligent input to enable the principal to make informed decisions.

If you excel at this position after demonstrating trustworthiness, proficiency at assigned tasks, performing above and beyond what Is expected, and being able to show integrity in all that you are assigned to do there is significant opportunity for advancement into more senior roles and be involved in business opportunities.

Basic Core Duties & Responsibilities:

• Schedule Appointments
• Arranging meetings
• Attend meetings, take notes and prepare meeting summaries
• Follow up on action items in meetings
• Conduct Research or subjects given to you by the Principal
• Plan Travel Arrangements and Make Reservations
• Party and Event Planning
• Preparing and editing correspondence and reports
• Relationship management
• Oversee and Manage employees / control communication (gatekeeper)
• Make day-to-day decisions in the interest of the Principal
• Run Errands (dry cleaning, shipping, making sure preventative maintenance is done)
• Picking up meals or coffee
• Do Personal and Grocery Shopping
• Personal Driver
• Meal Preparation (either cooked or brought in)
• Light Housekeeping
• Oversee Household Maintenance and Upkeep
• Filter Phone Calls
• Pay Bills
• Light Bookkeeping
• Manage Emails and Correspondence

Qualifications:

• Complete Confidentiality and Integrity
• Subject to Full Background Check, Screenings, and other checks
• Must be highly-organized
• Friendly and Sociable
• Problem-solver
• Excellent communicator
• Advanced negotiation skills
• Availability to travel if needed (with all travel expenses paid)
• Must have a minimum of 3 (three) years previous experience working in a professional office environment as a personal assistant or administrative assistant experience.

Job Types: Full-time or Contract

Benefits:

• Employee assistance program
• Employee discounts
• Flexible schedule
• Parental leave
• Professional development assistance

Schedule:

• Choose your own hours
• Monday to Friday
• Weekends as needed

Ability to commute/relocate:

• Houston, TX 77056: Reliably commute or planning to relocate before starting work (Required)

Work Location: Hybrid Multiple Locations in Houston, TX

Company Description

This role offers a unique opportunity in a high-growth market, as regenerative therapy evolves with biomedical advances. We seek dedicated candidates with proven sales experience and are dedicated to advancing regenerative therapy and maintaining strong partnerships with our clients and partners.

Company Description

This role offers a unique opportunity in a high-growth market, as regenerative therapy evolves with biomedical advances. We seek dedicated candidates with proven sales experience and are dedicated to advancing regenerative therapy and maintaining strong partnerships with our clients and partners.