Executive Administrative Assistant

Employee Magnets; Fort Worth (TX); On-site; USD 45,000 - 70,000; Full time

Benefits offered by this job

Competitive salary

Health, dental, and vision insurance

401k or equivalent

Paid time off

Professional development and training

Employee wellness initiatives

Job summary

Employee Magnets is seeking an Executive Administrative Assistant to provide comprehensive executive support to the Plant Manager, ensuring smooth daily operations, effective cross-department communication, and accurate documentation.

The role requires 2+ years supporting senior management, strong MS Office and calendar skills, attention to detail, discretion, and the ability to manage multiple tasks in a fast-paced environment.

Qualifications

• Education: Graduated from university or above.
• Work Experience: 2+ years supporting senior management or Plant Manager (preferred).
• Skills: Strong proficiency in MS Office, communication, time management and cross‑department coordination.

Responsibilities

• Execute tasks assigned by the plant manager, monitor progress at all times, and report results.
• Communicate, coordinate, and integrate across departments; handle various administrative matters.
• Work independently; be careful and responsible, with a strong sense of responsibility and time management.
• Coordinate scheduling of plant manager meetings, prepare meeting minutes afterwards, and follow up on decisions and action items.
• Handle general document and data processing, organize and distribute approval documents, and track execution status.
• Other tasks assigned by supervisors.

Skills

Attention to detail

Time management

Multitasking

Interpersonal skills

Discretion

English proficiency

Education

Bachelor’s degree or higher

Tools

Microsoft Office suite

Outlook/Calendar

Teams

Job description

About the job Executive Administrative Assistant

Executive Administrative Assistant

Job Summary:

Provide comprehensive executive support to the Plant Manager, ensuring smooth daily operations, effective communication across departments, accurate documentation, and timely follow-up of decisions and action items.

Key Responsibilities:

1. 1. Execute tasks assigned by the plant manager, monitor progress at all times , and report results.
2. 2. Communicate, coordinate, and integrate across departments; handle various administrative matters.
3. 3. Work independently; be careful and responsible, with a strong sense of responsibility and time management.
4. 4. Coordinate scheduling of plan manager meetings, prepare meeting minutes afterwards, and follow up on decisions and action items.
5. 5. Handle general document and data processing, organize and distribute approval documents, and track execution status.
6. 6. Other tasks assigned by supervisors.

Qualifications:

Education: Graduated from university or above.

Work Experience: 2+ years supporting senior management or Plant Manager (preferred).

Skills:

• o Strong proficiency in Microsoft Office (Word, Excel, PowerPoint).
• o Outlook/Calendar and common video conferencing tools (Teams).
• o Strong attention to detail, time management and multitasking ability.
• o Strong interpersonal skills and cross-departmental coordination experience.
• o Discretion and ability to handle confidential information.
• o Languages: English required; proficiency in Chinese or Spanish is a plus depending on company needs.

Benefits:

• Competitive salary and performance-based bonuses
• Health, dental, and vision insurance
• Retirement savings plan (401k or equivalent)
• Paid time off (vacation, sick leave, holidays)
• Professional development and training programs
• Employee wellness initiatives

Working Conditions:

Standard office environment & provide a coffee machine, friendly working environment.