Executive Administrative Assistant

Prattwhitney; Farmington (CT); Hybrid; USD 53,000 - 101,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Vacation time for new employees

401(k) with employer matching

Tuition reimbursement

Student Loan Repayment Program

Life and disability insurance

Wellness and assistance programs

Job summary

RTX's Enterprise Services Strategy & Transformation team is seeking an Executive Administrative Assistant to support multiple executive leaders in Digital Technology, Strategic Programs & Partnership Management.

This hybrid role requires complex calendar management, travel coordination, and the preparation of presentations and materials for senior leaders. The successful candidate will demonstrate strong communication, discretion, and organizational skills in a fast-paced environment.

Qualifications

• Typically requires an AA/AS degree with a minimum of 6 years of relevant experience.
• Proficient in Microsoft Office applications, including Teams, Outlook, Word, PowerPoint, and Excel.
• Strong verbal and written communication skills.
• Excellent time management abilities.
• Highly detail-oriented and proactive in anticipating leadership team needs.
• Flexible and adaptable to changing business priorities.

Responsibilities

• Manage the executives' calendars, schedule meetings, and set up conferencing.
• Represent executives to senior officials in a positive and professional manner.
• Maintain awareness of business activities and anticipate needs for meetings.
• Project management for reports, presentations, and organization charts.
• Prepare materials and documents for daily calendar and meetings.
• Plan and coordinate in-person group events.
• Answer calls and gate keep for executives as needed.
• Protect confidential information and route appropriately.
• Coordinate travel arrangements and related logistics.
• Prepare, review, and submit expense reports.

Skills

Office suite

MS Teams

Communication skills

Time management

Detail oriented

Adaptability

Education

AA/AS degree

Bachelor’s degree preferred

Tools

Microsoft Office

Video conferencing tools

Calendar management software

Job description

At RTX, the world's largest aerospace and defense company, 185,000 great minds are united by purpose and inspired to make a difference solving the world's most complex problems. With our three market leading businesses, world-class operations and investments in research and development, we offer capabilities and opportunity no one else can. Together, we push the boundaries of known science and find new ways to connect and protect our world. Join us and help shape the future of aerospace and defense.

The following position is to join our RTX Enterprise Services team: Enterprise Services Strategy & Transformation (S&T) seeks an Executive Administrative Assistant to support all facets of the daily business for multiple executive leaders in the areas of Digital Technology, Strategic Programs & Partnership Management.

What You Will Do:

• Hybrid Mon-Fri work week must include working minimum 3 days in the Farmington office.
• Manage the executives' calendars, schedule all internal and external meetings, and setup video and audio conferencing when required.
• Represent executives to other senior officials both within and outside the organization in a positive and professional manner.
• Maintain an overall awareness of the executives' business activities, and anticipate the needs that are associated with each meeting / event.
• Project management to include but not limited to compiling special reports, presentations, and organization charts.
• Prepare executives for daily calendar and activities including prioritization of meetings, advising on potential calendar/ event/ corporate issues, and preparing all necessary documents and meeting materials.
• Plan, coordinate and execute in person group events.
• Answer incoming phone calls; determine purpose of callers and `gate keep` for executives as necessary.
• Protect operations by keeping information confidential and routed only to appropriate areas.
• Support visitor requests for meetings as required.
• Coordinate travel arrangements point-to-point and associated logistics.
• Prepare, process, review, and submit expense reports with timely submission.

Qualifications You Must Have:

• Typically requires an AA/AS degree (or other 2-year post high school training) with a minimum of 6 years of relevant experience
• Proficient in Microsoft Office applications, including Teams, Outlook, Word, PowerPoint, and Excel
• Strong verbal and written communication skills
• Excellent time management abilities
• Highly detail-oriented and proactive in anticipating leadership team needs
• Flexible and adaptable to changing business priorities

Qualifications We Prefer:

• Bachelor’s degree (BA/BS)

Compensation and Benefits:

The salary range for this role is 53,100 USD - 100,900 USD.

• Medical, dental, and vision insurance
• Three weeks of vacation for newly hired employees
• Generous 401(k) plan that includes employer matching funds and separate employer retirement contribution, including a Lifetime Income Strategy option
• Tuition reimbursement program
• Student Loan Repayment Program
• Life insurance and disability coverage
• Optional coverages you can buy: pet insurance, home and auto insurance, additional life and accident insurance, critical illness insurance, group legal, ID theft protection
• Birth, adoption, parental leave benefits
• Ovia Health, fertility, and family planning
• Adoption Assistance
• Autism Benefit
• Employee Assistance Plan, including up to 10 free counseling sessions
• Healthy You Incentives, wellness rewards program
• Doctor on Demand, virtual doctor visits
• Bright Horizons, child and elder care services
• Teladoc Medical Experts, second opinion program
• And more!

Location and Work Arrangement:

Position Role Type: Hybrid.

Hybrid Mon-Fri work week must include working minimum 3 days in the Farmington office.

Location: US-CT-FARMINGTON-0004 ~ 4 Farm Springs Rd ~ 4 FARM SPRINGS

The role is currently designated as remote; however, the successful candidate will be required to work from one of the 50 U.S. states (excluding U.S. Territories). Employees who are working in remote roles will work primarily offsite (from home). An employee may be expected to travel to the site location as needed.

Employees may be required to attend select steps of the interview process in-person at one of our office locations, regardless of whether the role is designated as on-site, hybrid or remote.

Eligibility and Compliance:

Position Role Type: Hybrid. U.S. Citizen, U.S. Person, or Immigration Status Requirements: Must be authorized to work in the U.S. without the company's immigration sponsorship now or in the future. The company will not offer immigration sponsorship for this position. The company will not seek an export authorization for this role. Security Clearance Type: None/Not Required. Security Clearance Status: Not Required.

Equal Opportunity:

RTX is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any other applicable state or federal protected class.

RTX provides affirmative action in employment for qualified Individuals with a Disability and Protected Veterans in compliance with Section 503 of the Rehabilitation Act and the Vietnam Era Veterans' Readjustment Assistance Act.

Privacy Policy and Terms: Click on this link to read the Policy and Terms.

RTX is an aerospace and defense company that provides advanced systems and services for commercial, military and government customers worldwide. It comprises three industry-leading businesses - Collins Aerospace, Pratt & Whitney, and Raytheon. Its 195,000 employees enable the company to operate at the edge of known science as they imagine and deliver solutions that push the boundaries in quantum physics, electric propulsion, directed energy, hypersonics, avionics and cybersecurity. The company, formed in 2020 through the combination of Raytheon Company and the United Technologies Corporation aerospace businesses, is headquartered in Arlington, Virginia.