Executive Administrative Assistant

The Tatitlek Corporation; Colorado Springs (CO); On-site; USD 85,500 - 104,500; Full time

Job summary

The Tatitlek Corporation is seeking an Executive Administrative Assistant in Colorado Springs to provide support for Senior Executives in a DoD environment. The ideal candidate has significant experience in executive-level administrative tasks, including managing correspondence and travel arrangements.

This role requires expertise in Microsoft Office and excellent communication skills. A BA/BS degree and a minimum of 6 years of experience in an administrative/business field are required.

Qualifications

• 6 years’ experience providing senior executive level or general administrative support.
• 3 years’ experience supporting CEO level or military equivalent.
• Expertise in government records and database management processes.

Responsibilities

• Provide general executive administrative support.
• Manage executive level travel and correspondence.
• Attend and support executive level meetings.

Skills

Expertise in Microsoft Office

Excellent communication skills

Expertise in preparing executive-level correspondence

Expertise in government travel processes

Proficiency in government task-management systems

Education

BA/BS degree in administration or business

Job description

Overview

Missile Defense Agency (MDA) Executive Administrative Assistance (Advanced) must have experience supporting members of the Senior Executive Service (SES) or Flag Officer equivalent. The role requires providing executive‑level and/or general administrative support across all facets of administration, working independently and effectively in a DoD environment.

Essential Duties and Responsibilities

• General Executive Administrative Support
• Access Control
• Executive Level Travel Support
• Executive Level Correspondence Support
• Executive Level Correspondence Management and Staff Action Support
• Executive Level Meeting Support
• Executive Level Meeting Attendance
• Support in Communicating Policy and Guidance
• Monitor Training and Education
• Command Suite Receptionist
• Other duties as assigned

Experience, Education, and Licensure

• BA/BS and 6 years’ experience in administrative/business field (acceptable substitute: AA and 8 years’ experience)
• 3 years’ experience supporting CEO level or military equivalent (Senior Executive Service (SES) or Flag Officer)
• 6 years’ experience providing senior executive level or general administrative support
• Expertise in preparing, reviewing, and coordinating executive-level correspondence
• Expertise in Controlled Unclassified Information (CUI), For Official Use Only (FOUO), and classified information handling procedures
• Expertise in government records and database management processes
• Expertise in government travel processes and systems
• Expertise in developing and maintaining administrative schedules, including electronic scheduling
• Expertise in supporting senior executive correspondence (decision memos, read‑aheads, meeting minutes, metrics, and ad‑hoc reports)
• Expertise in government task‑management systems
• Proficiency in researching, reviewing, and preparing meeting support materials (briefings, papers, read‑ahead)
• Proficiency working with government time‑management procedures and systems
• Expertise in Microsoft Office, including Outlook, Excel, Word, and PowerPoint
• Excellent communication skills, including phone, office etiquette, and written communication

Reasonable Accommodations

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Supervisor Responsibility

None.

Work Environment

• All work is performed on‑site in accordance with DOD/MDA policies, directives, and processes.
• Work is performed indoors with some potential risks to safety and health hazards related to electronics.

Physical Requirements

• May require lifting up to 25 pounds.
• Requires visual acuity to use a keyboard and monitor.

Travel

Some travel may be required.

Work Authorization/Security Clearance

DoD Secret or higher security clearance (or the ability to obtain and maintain a Secret clearance). U.S. Citizenship is required.

Additional Qualifying Factors

• Must have the ability to obtain and maintain a security clearance.
• Must have satisfactory background screening, negative drug test, positive references, and proof of identity and legal authorization to work in the United States.

Equal Opportunity Employer Statement

The Tatitlek Corporation recognizes that our strength lies in our people. Discrimination and all unlawful harassment, including sexual harassment, in employment is not tolerated. We encourage success based on individual merits and abilities without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, disability, marital status, citizenship status, military status, protected Veteran’s status, or employment.

Salary

$95 k and up.