Executive Administrative Assistant

Vineyard Cincinnati Church; Cincinnati (OH); On-site; USD 42,000 - 56,000; Full time

Job summary

The Healing Center seeks an Executive Administrative Assistant to provide high-level administrative support to the Executive Director and manage communications, drafting key documents, and scheduling. The role also supports major events and supervises the daily workflow related to the Full-Time Ministry Coordinator.

Responsibilities include preparing letters and reports, handling confidential data, and coordinating off-site meetings to ensure efficient operation of the executive office.

Qualifications

• Associates Degree in a related area or equivalent experience.
• Minimum of 5 years of experience supporting executive leadership.
• Proficiency with Microsoft Office, including Word, Excel, PowerPoint, and Google Docs/Sheets.

Responsibilities

• Provide high-level administrative support to the Healing Center Executive Director.
• Draft letters, memos, invoices, reports and other documents for senior staff.
• Maintain confidential reports and data.
• Schedule and coordinate off-site meetings as needed.
• Oversee daily workflow and performance evaluations for the Full-Time Ministry Coordinator.

Skills

Supervisory skills

Leadership

Prioritization

Communication

Organization

Time management

Confidentiality

Education

Associate Degree in related area

Tools

Microsoft Office

Word

Excel

PowerPoint

Google Docs/Sheets

Job description

Summary

The Executive Administrative Assistant position at the Healing Center is a full-time, exempt, non-ministerial role reporting directly to the Executive Director. The primary function is to provide high-level administrative support, manage communications, draft key documents, and oversee scheduling and off-site meetings. In addition to core clerical responsibilities, the role involves supporting major events such as the Hunger Walk and Christmas at the Healing Center, and supervising the daily workflow, reporting, and performance evaluations for a Full-Time Ministry Coordinator.

Essential Duties & Responsibilities

Essential Role and Responsibilities:

• Provides high-level administrative support and assistance to the Healing Center Executive Director.
• Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff.
• Maintain confidential reports and data.
• Maintain current knowledge of organizational activities through website info, printed info and through engaging with internal directors.
• Schedule and coordinate off-site meetings as necessary.
• Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
• Ensure all administrative needs of the executive are addressed such that scheduling of events, copying services, print support, calendar management, etc. as needed.
• Highly support execution of major Healing Center initiatives such as Hunger Walk, Christmas at the Healing Center, Inventory, Open Houses, etc.
• Performs additional duties as assigned by the direct supervisor.

Summary

The Executive Administrative Assistant position at the Healing Center is a full-time, exempt, non-ministerial role reporting directly to the Executive Director. The primary function is to provide high-level administrative support, manage communications, draft key documents, and oversee scheduling and off-site meetings. In addition to core clerical responsibilities, the role involves supporting major events such as the Hunger Walk and Christmas at the Healing Center, and supervising the daily workflow, reporting, and performance evaluations for a Full-Time Ministry Coordinator.

Essential Duties & Responsibilities

Essential Role and Responsibilities:

• Provides high-level administrative support and assistance to the Healing Center Executive Director.
• Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff.
• Maintain confidential reports and data.
• Maintain current knowledge of organizational activities through website info, printed info and through engaging with internal directors.
• Schedule and coordinate off-site meetings as necessary.
• Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
• Ensure all administrative needs of the executive are addressed such that scheduling of events, copying services, print support, calendar management, etc. as needed.
• Highly support execution of major Healing Center initiatives such as Hunger Walk, Christmas at the Healing Center, Inventory, Open Houses, etc.
• Performs additional duties as assigned by the direct supervisor.

Supervisory Responsibilities

• Oversees the daily workflow of Full Time Ministry Coordinator.
• Ensure completion of necessary reports, data entry, expense reports, purchase orders and check requests.
• Provides constructive and timely performance evaluations.

Core Competencies

• Strong supervisory and leadership skills.
• Ability to prioritize tasks and to delegate them when appropriate.
• Strong verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to maintain employee information in a highly confidential manner and maintain secure files and records.

VCC's expectations of staff is that we model healthy discipleship by being an active participant within the life of the church. This is demonstrated primarily by commitment to being a VCC partner. The VCC partnership Commitment includes basic behaviors like attending worship services, exercising personal spiritual disciplines, Biblical conflict resolution, and tithing 10% of your income.

Education And Experience

• Associates Degree in a related area or 2 years of college
• Minimum of 5 years of experience supporting executive leadership required.
• Excellent proficiency with Microsoft Office, Word, Excel, PowerPoint, and Google Docs/Sheets.

Physical Requirements

Work Environment: Standard office setting.

Physical Requirements: Involves sitting for extended periods, working on a computer, standing, walking, seeing, hearing, and occasionally pushing, pulling, or lifting up to 20 pounds.