Executive Administrative Assistant

JPMorgan Chase & Co.; Chicago (IL); On-site; USD 75,000 - 110,000; Full time

Job summary

JPMorgan Chase & Co. is seeking an Executive Assistant in Asset & Wealth Management in Chicago. You will support senior executives, manage calendars, screen calls, and coordinate complex travel arrangements, events, and meetings with a focus on accuracy and professionalism.

The role requires five days in the office (Mon–Fri), strong organizational skills, and a track record of discretion in handling confidential information. Excellent communication and MS Office proficiency are essential.

Qualifications

• Minimum five years of administrative experience.
• Strong organizational and prioritization skills.
• Discretion and judgment when handling confidential information.
• Excellent written and verbal communication.
• Proficiency with Microsoft Office suite and email/calendar tools.

Responsibilities

• Maintain complex and detailed calendars for executives.
• Screen calls and prioritize messages while safeguarding information.
• Coordinate internal and external meetings and travel logistics.
• Prepare and arrange domestic and international travel itineraries.
• Organize events, catering, and transportation for meetings.
• Process invoices and T&E expenses following policies.

Skills

Administrative experience

Organizational skills

Discretion

Communication skills

Microsoft Office

Calendar management

Education

College degree

Tools

SLA tools

Job description

Become an integral part of the Asset & Wealth Management team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality.

As an Executive Assistant in Asset & Wealth Management, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals.

Job responsibilities

• Maintain complex and detailed calendars
• Screen incoming calls and determine the level of priority, while using caution in dispensing information
• Manage the coordination and logistics of both internal and external meetings
• Arrange and coordinate complicated domestic and international travel
• Organize all aspects of internal and external events, including catering and transportation
• Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines
• Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access
• Produce high quality emails and messages to individuals at all levels of the organization
• Maintain department documents, including current organizational charts and Executive Bio’s
• Handle regular activities without prompting, and advise in advance with issues or delays
• Assist in editing spreadsheets and presentations, including printing and binding, for client meetings

Required qualifications, capabilities, and skills

• At least five years of administrative experience
• Advanced ability to organize
• Discretion and good judgment in confidential situations, and proven experience interacting with senior management
• Strong interpersonal, written, and oral communication skills
• Strong proficiency in Microsoft Office
• Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management

Preferred qualifications, capabilities, and skills

• Experience supporting at the Managing Director level (or equivalent) or above
• College degree is a plus

Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.