Executive Administrative Assistant

OneStream; Birmingham (MI); Hybrid; USD 68,000 - 85,000; Full time

Benefits offered by this job

Vision

Medical

Life Insurance

Dental

401K

Job summary

OneStream is seeking an Executive Administrative Assistant to support the EVP, Product & Engineering in a hybrid Birmingham, MI setting. This full-time role focuses on managing priorities, coordinating communications, and driving cross-functional collaboration in a fast-paced environment.

The ideal candidate holds a Bachelor’s in Business Administration and 5–10+ years of C-suite support, with strong MS Office skills and discretion in handling confidential information.

Qualifications

• Bachelor’s degree in Business Administration or related discipline.
• 5-10+ years of executive-level administrative support to C-suite leaders.
• Experience in a fast-paced corporate environment preferred.
• Strong knowledge of office management systems and processes.

Responsibilities

• Provide high-level support to the EVP, Product & Engineering including calendar management and confidential information handling.
• Coordinate domestic and international travel arrangements and itineraries.
• Act as strategic partner and gatekeeper for executive leadership schedules and priorities.
• Facilitate cross-functional communication between leadership and internal departments.
• Plan and coordinate leadership meetings, events, and travel logistics.

Skills

Executive support

Calendar management

Travel coordination

Communication

Discretion

Education

Bachelor’s degree in Business Administration

Equivalent education/experience

Tools

Microsoft Office Suite

G Suite

Job description

If you are a job seeker with a disability and require a reasonable accommodation to apply for one of our jobs, you will find the contact information to request the appropriate accommodation by visiting the following our Accessibility Accomodation for Applicants page.

Executive Administrative Assistant

• Posted on August 28, 2026

Locations

Showing 1 location

Birmingham, MI 48009, USA

• Hybrid
• Executive Admin
• Full-Time
• Requisition #: EXECU004443

Description

Executive Administrative Assistant

Location:Hybrid, Birmingham, Michigan, USA
Employment Type: Full-Time
Benefits Offered: Vision, Medical, Life, Dental, 401K
Gross annual base salary:USD 68,000 – 85,000
Additional variable compensation and benefits may apply. Total compensation is based on experience, skills, and location using objective, job-related criteria.

Summary

The Executive Administrative Assistant serves as a trusted partner and primary point of contact for internal and external stakeholders supporting the Executive Vice President, Product & Engineering. This role is responsible for managing executive priorities, coordinating communications and strategic initiatives, facilitating executive operations, and supporting cross-functional collaboration. The Executive Administrative Assistant will also help drive organizational effectiveness through executive outreach, meeting and event coordination, and oversight of special projects in a fast-paced, highly collaborative environment.

Primary Duties & Responsibilities

• Provide high-level administrative support to the EVP, Product & Engineering including managing complex calendars, coordinating meetings, preparing correspondence, and handling confidential information.
• Coordinate detailed domestic and international travel arrangements, including itineraries, agendas, accommodations, and travel-related documentation.
• Serve as a strategic partner and gatekeeper for executive leadership, ensuring schedules are prioritized, optimized, and aligned with business objectives.
• Facilitate seamless communication between executive leadership and internal departments while building strong cross-functional relationships across the organization.
• Maintain awareness of ongoing business priorities and proactively keep leadership informed of upcoming commitments, issues, and action items.
• Manage competing priorities with professionalism, discretion, urgency, and strong follow-through in a fast-paced environment.
• Plan and coordinate leadership meetings, team offsites, and all-hands events, including logistics, budget tracking, vendor coordination, travel arrangements, agendas, and presentation materials.
• Prepare, maintain, and distribute executive and team materials, including biographies, organizational information, and leadership resources.
• Coordinate business-related meetings and events, including agenda management, note-taking, logistics coordination, and follow-up actions.
• Prepare and submit timely expense reports for executive leadership.
• Conduct miscellaneous research, purchasing, and special projects as needed.
• Partner cross-functionally with teams including Procurement, Legal, Finance, People Operations, Talent Acquisition, and Communications.
• Attend staff meetings and document meeting notes, action items, and follow-ups.
• Actively collaborate with and contribute to the broader administrative support community.
• Provide backup administrative support for other executives and Executive Assistants as needed.
• Offer guidance and support across the administrative team while leading by example through professionalism and collaboration.
• Support additional ad hoc projects and operational initiatives as assigned.

Required Education and Experience

• Bachelor’s degree in Business Administration or a related discipline, or equivalent combination of education and relevant work experience.
• 5-10+ years of experience providing executive-level administrative support to C-suite leaders, preferably within a public company or fast-paced corporate environment.

Preferred Education and Experience

• Demonstrated experience providing high-level administrative support in a fast-paced corporate environment.
• Strong knowledge of office management systems, processes, and administrative best practices.

Knowledge, Skills, and Abilities

• Ability to handle highly sensitive and confidential information with professionalism and discretion.
• Exceptional organizational, time management, and prioritization skills with the ability to manage multiple competing demands.
• Strong attention to detail with excellent problem-solving and critical thinking abilities.
• Outstanding written and verbal communication skills.
• Advanced proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Proven ability to work independently, exercise sound judgment, and proactively anticipate business needs.
• Strong interpersonal skills with the ability to build relationships across all levels of the organization.

Who We Are

OneStream is how today’s Finance teams can go beyond just reporting on the past and Take Finance Further by steering the business to the future. It’s the only enterprise finance platform that unifies financial and operational data, embeds AI for better decisions and productivity, and empowers the CFO to become a critical driver of business strategy and execution. Our vision is to be the operating system for modern finance, digitizing core financial functions and empowering the CFO to become a critical driver of business strategy. To learn more visit www.onestream.com .

Why Join The OneStream Team

• Transparency around corporate structure, salary, and benefits
• Core value of customer success
• Variety of project work (not industry-specific)
• Strong culture andcamaraderie
• Multiple training opportunities

Benefits at OneStream
OneStream employees are passionate, hardworking individuals who go above and beyond to keep our customers happy and follow through on our mission statement. They consistently deliver the best and in turn, we make every effort to keep them cared for and happy. A sample of the benefits we provide are:

• Excellent Medical Plan
• Life Insurance
• Short & Long Term Disability
• Vacation Time
• Paid Holidays
• Professional Development
• Retirement Plan

All candidates must be legally authorized to work for any company in the country where this position is located without sponsorship.

OneStream is an Equal Opportunity Employer.

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#LI-Hybrid

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.