Executive Administrative Assistant

OneStream Software; Birmingham (MI); Hybrid; USD 68,000 - 85,000; Full time

Benefits offered by this job

Excellent Medical Plan

Dental & Vision Insurance

Life Insurance

Short & Long Term Disability

Vacation Time

Paid Holidays

Professional Development

Retirement Plan

Job summary

OneStream Software in Birmingham, Michigan, is seeking an Executive Administrative Assistant to support the EVP, Product & Engineering. You will manage complex calendars, coordinate meetings, prepare correspondence, and handle confidential information in a fast-paced, collaborative environment.

The role requires a Bachelor's degree and 5-10+ years of executive support, strong organizational and communication skills, and advanced proficiency with Microsoft Office.

Qualifications

• Bachelor’s degree or equivalent combination of education and relevant work experience.
• 5–10+ years of executive-level administrative support experience.
• Experience supporting C-suite leaders in a fast-paced corporate environment.

Responsibilities

• Manage EVP calendar, coordinate meetings, prepare correspondence, and protect confidential information.
• Arrange domestic and international travel with itineraries and documentation.
• Act as gatekeeper and strategic partner ensuring priorities align with business goals.
• Facilitate cross-functional communication and coordinate leadership meetings and events.
• Prepare expense reports and assist with special projects.

Skills

Calendar management

Travel coordination

Confidential information handling

Microsoft Office Suite

Communication skills

Cross-functional collaboration

Prioritization and time management

Education

Bachelor’s degree in Business Administration or related discipline

5-10+ years executive support experience

Job description

Location: Hybrid, Birmingham, Michigan, USA

Employment Type: Full-Time

Benefits Offered: Vision, Medical, Life, Dental, 401K

Gross annual base salary: USD 68,000 – 85,000

Additional variable compensation and benefits may apply. Total compensation is based on experience, skills, and location using objective, job-related criteria.

Summary

The Executive Administrative Assistant serves as a trusted partner and primary point of contact for internal and external stakeholders supporting the Executive Vice President, Product & Engineering. This role is responsible for managing executive priorities, coordinating communications and strategic initiatives, facilitating executive operations, and supporting cross-functional collaboration. The Executive Administrative Assistant will also help drive organizational effectiveness through executive outreach, meeting and event coordination, and oversight of special projects in a fast-paced, highly collaborative environment.

Primary Duties & Responsibilities

• Provide high-level administrative support to the EVP, Product & Engineering including managing complex calendars, coordinating meetings, preparing correspondence, and handling confidential information.
• Coordinate detailed domestic and international travel arrangements, including itineraries, agendas, accommodations, and travel-related documentation.
• Serve as a strategic partner and gatekeeper for executive leadership, ensuring schedules are prioritized, optimized, and aligned with business objectives.
• Facilitate seamless communication between executive leadership and internal departments while building strong cross-functional relationships across the organization.
• Maintain awareness of ongoing business priorities and proactively keep leadership informed of upcoming commitments, issues, and action items.
• Manage competing priorities with professionalism, discretion, urgency, and strong follow-through in a fast-paced environment.
• Plan and coordinate leadership meetings, team offsites, and all-hands events, including logistics, budget tracking, vendor coordination, travel arrangements, agendas, and presentation materials.
• Prepare, maintain, and distribute executive and team materials, including biographies, organizational information, and leadership resources.
• Coordinate business-related meetings and events, including agenda management, note-taking, logistics coordination, and follow-up actions.
• Prepare and submit timely expense reports for executive leadership.
• Conduct miscellaneous research, purchasing, and special projects as needed.
• Partner cross-functionally with teams including Procurement, Legal, Finance, People Operations, Talent Acquisition, and Communications.
• Attend staff meetings and document meeting notes, action items, and follow-ups.
• Actively collaborate with and contribute to the broader administrative support community.
• Provide backup administrative support for other executives and Executive Assistants as needed.
• Offer guidance and support across the administrative team while leading by example through professionalism and collaboration.
• Support additional ad hoc projects and operational initiatives as assigned.

Required Education And Experience

• Bachelor’s degree in Business Administration or a related discipline, or equivalent combination of education and relevant work experience.
• 5-10+ years of experience providing executive-level administrative support to C-suite leaders, preferably within a public company or fast-paced corporate environment.

Preferred Education And Experience

• Demonstrated experience providing high-level administrative support in a fast-paced corporate environment.
• Strong knowledge of office management systems, processes, and administrative best practices.

Knowledge, Skills, And Abilities

• Ability to handle highly sensitive and confidential information with professionalism and discretion.
• Exceptional organizational, time management, and prioritization skills with the ability to manage multiple competing demands.
• Strong attention to detail with excellent problem-solving and critical thinking abilities.
• Outstanding written and verbal communication skills.
• Advanced proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Proven ability to work independently, exercise sound judgment, and proactively anticipate business needs.
• Strong interpersonal skills with the ability to build relationships across all levels of the organization.

Who We Are

OneStream is how today's Finance teams can go beyond just reporting on the past and Take Finance Further by steering the business to the future. It's the only enterprise finance platform that unifies financial and operational data, embeds AI for better decisions and productivity, and empowers the CFO to become a critical driver of business strategy and execution. Our vision is to be the operating system for modern finance, digitizing core financial functions and empowering the CFO to become a critical driver of business strategy. To learn more visit www.onestream.com.

Why Join The OneStream Team

• Transparency around corporate structure, salary, and benefits
• Core value of customer success
• Variety of project work (not industry-specific)
• Strong culture and camaraderie
• Multiple training opportunities

Benefits At OneStream

OneStream employees are passionate, hardworking individuals who go above and beyond to keep our customers happy and follow through on our mission statement. They consistently deliver the best and in turn, we make every effort to keep them cared for and happy. A sample of the benefits we provide are:

• Excellent Medical Plan
• Dental & Vision Insurance
• Life Insurance
• Short & Long Term Disability
• Vacation Time
• Paid Holidays
• Professional Development
• Retirement Plan

All candidates must be legally authorized to work for any company in the country where this position is located without sponsorship.

OneStream is an Equal Opportunity Employer.