Executive Assistant

Paragon Leasing L.P.; Dallas (TX); On-site; USD 70,000 - 110,000; Full time

Job summary

Paragon Leasing L.P. is seeking an Executive Assistant to provide high-level administrative and strategic support to senior leadership in a fast-paced environment.

The role demands exceptional organization, discretion, and the ability to anticipate needs to ensure seamless daily operations. As a key partner to the executive team, you will contribute to operational efficiency, support digital transformation initiatives, and foster alignment across departments.

Qualifications

• Minimum 5 years executive assistant experience in a corporate environment.
• Exceptional written and verbal communication skills.
• Advanced proficiency in Microsoft Office Suite, Teams, and Power BI.
• Strong organizational and time-management skills.
• High level of professionalism, integrity, and emotional intelligence.
• Experience with AI platforms.
• Familiarity with LinkedIn, X, and Instagram.

Responsibilities

• Strategically manage complex calendars across multiple time zones.
• Coordinate travel arrangements and prepare detailed itineraries.
• Draft and edit executive-level correspondence and reports.
• Act as liaison between executives, internal teams, and external stakeholders.
• Maintain confidentiality and professionalism in all communications.
• Organize executive meetings, develop agendas, and track action items.
• Plan and execute leadership events and company-wide initiatives.
• Manage expense reports, purchase requests, and budget tracking.
• Leverage AI tools to automate tasks and generate insights.

Skills

Workday

AS400

MS365

Power BI

Excel

Executive Dashboards

AI tools

Organization

Discretion/confidentiality

Project coordination

Problem solving

Adaptability and flexibility

Written and oral communication

Attention to detail

Project Management

Calendar coordination

Travel management

Tools

Workday

AS400

MS365

Power BI

Excel

Job description

Department

Administration

Job Description

JOB DESCRIPTION: The Executive Assistant provides high-level administrative and strategic support to senior leadership in a fast-paced, dynamic environment. This role demands exceptional organizational skills, discretion, and the ability to anticipate needs to ensure seamless daily operations. As a key partner to the executive team, the Executive Assistant contributes to operational efficiency, supports digital transformation initiatives, and fosters alignment across departments.

Key Responsibilities

Calendar & Travel Management

• Strategically manage complex calendars across multiple time zones.
• Coordinate travel arrangements and prepare detailed itineraries.
• Ensure timely scheduling and minimize conflicts.

Communication & Documentation

• Draft and edit executive-level correspondence and reports.
• Act as liaison between executives, internal teams, and external stakeholders.
• Maintain confidentiality and professionalism in all communications.

Meeting & Event Coordination

• Organize executive meetings, develop agendas, and track action items.
• Plan and execute leadership events and company-wide initiatives.

Operational Support & AI Integration

• Manage expense reports, purchase requests, and budget tracking.
• Leverage AI tools to automate tasks and generate insights.
• Maintain audit-ready documentation and ensure policy compliance.

QUALIFICATIONS

Minimum Qualifications

• Minimum 5 years' experience supporting C-suite or senior executives.
• Exceptional written and verbal communication skills.
• Advanced proficiency in Microsoft Office Suite, Teams, and Power BI.
• Strong organizational and time-management skills.
• High level of professionalism, integrity, and emotional intelligence.
• Experience with AI platforms.
• Familiarity with LinkedIn, X, and Instagram.

Preferred Qualifications

• Workday experience
• Experience in transportation, logistics, or operations.
• Ability to create executive dashboards and performance reports.
• Proven success in event planning and project coordination.
• Experience using AI tools for scheduling, writing, or data analysis

SKILLS AND ABILITIES

• Workday
• AS400
• MS365
• Power BI
• Excel
• Executive Dashboards
• AI tools
• Organization
• Discretion/confidentiality
• Project coordination
• Problem solving
• Adaptability and flexibility
• Written and oral communication
• Attention to detail
• Project Management
• Calendar coordination
• Travel management

Work Experience

5+ years executive assistant experience in corporate environment

Equal Employment Opportunity

In compliance with Federal and State equal employment opportunity laws, qualified candidates are considered for all positions without regard to race, color, religion, sex, national origin, age, marital status, veteran status, non-job-related disability, or any other protected group status.