Executive Administration Assistant

Aditi Consulting; Raleigh (NC); On-site; USD 41,000 - 50,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

401(k) with employer match

Paid time off

Job summary

Aditi Consulting is seeking an executive assistant to provide administrative support to two senior leaders in Raleigh, NC. The role requires confidentiality and strong communication to coordinate with a CEO-excluded executive team and a senior HR director.

You will manage calendars, prepare high-quality documents, coordinate travel, and handle expense reporting while working autonomously within set procedures. This position is on-site with potential for varied administrative duties.

Qualifications

• High school diploma or GED required.
• 10+ years’ experience required.
• Experience working with executives required.

Responsibilities

• Provides administrative support directly to executives (excluding CEO).
• Uses business software to prepare correspondence, reports, presentations, agendas, minutes, etc.
• Maintains files, records, calendars and diaries; arranges travel and tracks expenses.
• Works autonomously within established procedures and practices.

Skills

High-quality work

Timeliness

Meeting deadlines

Multi‑channel communication

Prioritization

MS Office & Outlook

Education

High school diploma or GED

Tools

Microsoft Office

Outlook

Teams

Excel

Expense reporting systems

Job description

Payrate

$30.00 - $36.00/hr

Summary

The selected candidate will provide administrative support to two senior leaders:

1. the EVP Global Strategy & Business Development, management committee (C-suite) leader
2. the Global Head of Inclusion and Experience, a senior director in HR.

Responsibilities

• Provides administrative support directly to executives (excluding CEO), exercising confidentiality, tact and diplomacy
• Uses business software applications (e.g., word processing, presentation and spreadsheet) to prepare correspondence, reports, presentations, agendas, minutes, etc.; may prepare responses to routine correspondence and inquiries
• Maintains files, records, calendars and diaries; arranges business travel, coordinates meeting arrangements and tracks expenses
• Works autonomously within established procedures and practices

Qualifications

• High school diploma or GED required.
• 10+ years’ experience required.
• Experience working with executives required.

Skills

• High-quality work, delivered quickly/timely
• Timeliness in responses - this person is expected to respond to requests from her leaders and complete tasks quickly, sometimes immediately.
• Meeting deadlines on time or ahead of schedule
• Comfortable communicating via multiple means, particularly through Teams/Teams Chats and email
• Ability to successfully manage multiple, sometimes competing priorities and navigate appropriately
• Can successfully operate in systems like Microsoft Office, including Outlook, Teams, and Excel; expense reporting systems.

Pay Transparency

The typical base pay for this role across the U.S. is $30.00 - $36.00/hr. Non-exempt positions are eligible for overtime at a rate of 1.5 times the base hourly rate for all hours worked in excess of 40 in a work week, or as required by state or local law. Final offer amounts, within the base pay set forth above, are determined by factors including your relevant skills, education and experience. Full-time employees are eligible to select from different benefits packages. Packages may include medical, dental, and vision benefits, health savings accounts with qualified medical plan enrollment, 10 paid days off, 3 days paid bereavement leave, 401(k) plan participation with employer match, life and disability insurance, commuter benefits, dependent care flexible spending account, accident insurance, critical illness insurance, hospital indemnity insurance, accommodations and reimbursement for work travel, and discretionary performance or recognition bonus. Sick leave and mobile phone reimbursement provided based on state or local law.