Executive Admin & Workflow Automation Lead

DPSCD Comp; Detroit (MI); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Telecommuting up to 20%

Job summary

Detroit Public Schools Community District seeks an Executive Administrative Specialist to support the Assistant Superintendent of Communications, delivering executive‑level administrative, clerical, and financial support.

The role drives workflow modernization, automates routine tasks, trains staff on tools, and manages budgets, trackers, and cross‑functional projects in alignment with the district's strategic plan.

Qualifications

• Associate degree required; bachelor's degree in business administration, information systems, communications, or related field preferred.
• Minimum of five years executive-level administrative experience supporting senior leadership, preferably in K-12 education, public sector, or a large organization.
• Experience implementing workflow automation and AI tools to improve team efficiency.
• Project coordination experience, including building work plans, tracking milestones, and reporting progress; CAPM, PMP, or equivalent certification preferred.
• Experience with departmental budgets, purchase requisitions, invoicing, and expense tracking.
• Advanced proficiency in Microsoft Office Suite, especially Excel (formulas, pivot tables, dashboards), Outlook (mail merge), Teams, and SharePoint.
• Working knowledge of data privacy requirements, including FERPA, and responsible-use practices for electronic tools handling District information.
• Ability to handle confidential information with discretion and professionalism.
• Key skills include: calendar and meeting management, process mapping, training, strong written and verbal communication, cross-functional collaboration, and vendor coordination.

Responsibilities

• Executive support: calendar management, meeting coordination, correspondence, travel, and briefing materials.
• Clerical and office operations: records, filing systems, shared drives, supply ordering, and front-line requests.
• Finance and budget management: track budget, purchase requisitions, invoices, and vendor payments; payroll coordination.
• Lead workflow modernization: design, implement, and maintain automated workflows with IT; train staff and ensure compliance.
• Automate intake and ticketing: build automated intake, routing, and status-tracking for requests and good news submissions.
• Project coordination: develop structures, timelines, and work plans; track milestones and deliverables; run status meetings.
• Trackers and reporting: maintain project trackers and dashboards including OKR tracking; prepare progress reports.
• Measure efficiency gains: track time saved, turnaround times, and suggest improvements.

Skills

Executive support

Budget tracking

Workflow automation

Project coordination

Cross-functional collab

Vendor coordination

FERPA data privacy

Education

Associate's degree

Bachelor's degree preferred

Tools

Microsoft Excel

Power Automate

SharePoint

Microsoft Forms

Microsoft Copilot

Job description

Detroit Public Schools Community District seeks an Executive Administrative Specialist to support the Assistant Superintendent of Communications, delivering executive‑level administrative, clerical, and financial support.

The role drives workflow modernization, automates routine tasks, trains staff on tools, and manages budgets, trackers, and cross‑functional projects in alignment with the district's strategic plan.