Executive Admin & Travel Coordination Specialist

Arizona State University; Tempe (AZ); On-site; USD 60,000 - 78,000; Full time

Job summary

Arizona State University is seeking an Executive Administrative Support Specialist to provide high-level administrative support in the microelectronics space at MTW. The role includes calendar management, travel planning, expense processing, and front-office duties in a fast-paced environment.

The successful candidate will handle confidential information, coordinate events, prepare reports, and assist with recruitment and onboarding activities as needed.

Qualifications

• Associate's degree and one year of experience or equivalent combination of experience/training.
• Experience in executive-level administration is preferred.

Responsibilities

• Manage executives' calendars/scheduling, travel, and expense reports.
• Provide executive (C‑Suite) level administrative support, including calendaring, scheduling, meeting coordination, and travel.
• Coordinate recruitment activities, onboarding, and events.
• Greet visitors, answer phones, and manage front office inquiries.
• Generate reports and presentations.
• Review and approve operational documents for completeness and compliance.
• Independently compose correspondence and manage confidential information.
• Maintain inventory and handle office supplies and bills.

Skills

Calendar management

Travel coordination

Expense reporting

Executive support

Front desk reception

Document preparation

Communication

Education

Associate's degree

Tools

Microsoft Office

Job description

Arizona State University is seeking an Executive Administrative Support Specialist to provide high-level administrative support in the microelectronics space at MTW. The role includes calendar management, travel planning, expense processing, and front-office duties in a fast-paced environment.

The successful candidate will handle confidential information, coordinate events, prepare reports, and assist with recruitment and onboarding activities as needed.