Administrative Assistant – VP Fabrication & Warehousing

S.A. Comunale Co.; Barberton (OH); On-site; USD 45,000 - 60,000; Full time

Job summary

S.A. Comunale is seeking an Administrative Assistant to support the VP of Fabrication Shop and Warehousing. The role entails clerical duties, payroll prep, planning, organizing and project work, while maintaining a professional image in person and over the phone.

This position requires the ability to thrive in a fast-paced environment with a focus on administration, organization, reporting and data management, plus strong Microsoft Office skills and 5+ years of experience.

Qualifications

• High school diploma or GED is required.
• 5+ years of previous administrative experience is required.
• Experience in a manufacturing environment is a plus.
• Experience in the construction or fleet industry is a plus.
• Proven knowledge of Microsoft Office Applications (Word, PowerPoint, Excel) is required.

Responsibilities

• Schedule appointments for individuals requesting to meet with VP Fabrication & Warehousing.
• Schedule travel and manage calendar.
• Provide complete administrative support services for the Fabrication Shop.
• Create and process purchase orders for the fabrication shop and maintenance department.
• Assist in inventory tracking.
• Assist in entering and tracking payroll.
• Enter and maintain job entries in production database systems.
• Maintain attendance files for fab shop employees.
• Assist in preparing driver delivery paperwork and blueprints.
• Maintain contact lists for shop employees and drivers.
• Assist in obtaining job site blueprints and send to job sites.
• Assist in invoice paperwork for workers from temp agencies.
• Distribute incoming mail.
• Maintain FMS updates.
• Review design reports and update schedules as needed.
• Attend meetings and record notes with action items.
• Perform general administrative tasks as assigned.
• Coordinate communication with field employees as necessary.

Skills

Microsoft Office

Education

High school diploma or GED

Job description

About Us

We provide industry-leading, end-to-end fire protection, mechanical, and HVAC services. Our skilled tradespeople work in virtually every market across the nation.

S.A. Comunale has been a local industry leader for end-to-end mechanical, fire protection and HVAC services for nearly 100 years. We offer our clients significant financial strength, unmatched bonding capability, an award-winning safety program, and large-scale purchasing power. With 16 locations and over 1,450 employees, including 850 skilled tradesmen throughout Ohio, Pennsylvania, New Jersey, Kentucky, Maryland, and West Virginia, S.A. Comunale can work in virtually every market sector and facility type.

Click the link below to watch a short video about S.A. Comunale.

https://comunale.com/application/files/5717/5459/5043/Sprinkler_Highlight_Vide_LoRes.mp4

Job Summary

Job Title: Administrative Assistant – VP Fabrication & Warehousing

S.A. Comunale is seeking an Adminstrative Assisnant - VP Fabrication & Warhousing. The primary function of this role is to provide administrative support to the VP of Fabrication Shop and Warehousing. Duties include general clerical, payroll preparation, planning, organizing and project-based work. Display a professional company image through in-person and phone interaction.

This job requires the ability and desire to work in a fast-paced multi-tasked environment with a focus towards administration, organization, reporting, and data management.

Essential Duties & Responsibilities

Primary duties and responsibilities include the following. Other duties may be assigned.

• Schedule appointments for individuals requesting to meet with VP Fabrication & Warehousing.
• Schedule travel and manage calendar.
• Provide complete administrative support services for the Fabrication Shop.
• Create and process purchase orders for the fabrication shop and maintenance department.
• Assist in inventory tracking.
• Assist in the entering and tracking of fab shop and driver payroll.
• Assist in entering and maintaining job entries in production database(s) (FMS, CRM, ERP, Pick, TCMS).
• Enter and maintain fab shop employee attendance files.
• Assist in the print and assembly of driver’s delivery packets.
• Maintain contact list and addresses for shop employees and drivers.
• Assist in obtaining job site blue prints and send to job sites.
• Assist in invoice paperwork for workers from temp agencies.
• Distribute incoming mail.
• Maintain FMS updates.
• Review “Jobs in Design Report’ and contact those necessary for updates.
• Review “Job Board Tracker” and update shop schedule(s) as necessary.
• Attend meetings, record meeting notes and update date action items.
• Any general administrative tasks assigned by management.
• Communicate and follow up with field employees as necessary.

Qualifications

• High school diploma or GED is required.
• 5+ years of previous administrative experience is required.
• Previous experience in a manufacturing environment is a plus.
• Previous experience in the construction or fleet industry is a plus.
• Proven knowledge of Microsoft Office Applications (i.e. Word, PowerPoint, Excel) is required.

#comunale

Equal Opportunity Employer

As a leading provider of mechanicaland electrical construction, facilities services, and energy infrastructure,we offer employess a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and sucess. Equal Oppurtunity Employer/Veterans/Disabled.

Affirmative Action Policy

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