Executive Admin Support for Department Leaders

Roswell Park Comprehensive Cancer Center; Buffalo (NY); On-site; USD 53,000 - 65,000; Full time

Benefits offered by this job

Health, dental, and vision benefits

Retirement programs (New York State)

Generous paid time off

Job summary

Roswell Park Comprehensive Cancer Center is seeking an organized Administrative Assistant II to provide high-level support to senior department leaders in the Department of Internal Medicine. You will manage calendars, coordinate travel, onboard trainees, and help run departmental programs.

The role emphasizes proactive problem-solving, professional communication, and a service‑oriented approach to ensure smooth day-to-day operations and successful initiatives within a leading cancer research

Qualifications

• Associate degree and four (4) years of administrative, secretarial, or related experience
• OR
• High school diploma or equivalent and five (5) years of administrative, secretarial, or related experience
• Experience supporting executives, senior leaders, or department leadership preferred

Responsibilities

• Provide executive-level administrative support to departmental leaders and professional staff
• Manage complex Outlook calendars, meetings, and scheduling priorities
• Coordinate travel arrangements and process travel-related reimbursements
• Assist with onboarding activities for trainees and new team members
• Support the planning and execution of special events, meetings, and departmental programs
• Prepare correspondence, reports, presentations, and other documents using Microsoft Office applications
• Monitor invoices and assist with payment processing and related documentation
• Serve as a key point of contact for internal and external stakeholders
• Help organize projects, track deadlines, and ensure important tasks are completed efficiently
• Maintain accurate records and provide general administrative support to the department

Skills

Executive support

Calendar management

Meetings & events

Onboarding

Travel arrangements

Expense reimbursements

Invoice tracking

Microsoft Office

Communication

Discretion

Education

Associate degree

High school diploma or equivalent

Tools

Outlook

Word

Excel

PowerPoint

Job description

Roswell Park Comprehensive Cancer Center is seeking an organized Administrative Assistant II to provide high-level support to senior department leaders in the Department of Internal Medicine. You will manage calendars, coordinate travel, onboard trainees, and help run departmental programs.

The role emphasizes proactive problem-solving, professional communication, and a service‑oriented approach to ensure smooth day-to-day operations and successful initiatives within a leading cancer research