Administrative Assistant II

Roswell Park; Buffalo (NY); Presencial; USD 53.000 - 65.000; Tempo integral

Benefícios oferecidos por esta vaga

Health benefits

Retirement savings options

Paid time off

Resumo da vaga

Roswell Park Comprehensive Cancer Center seeks an Administrative Assistant II to provide high-level support to senior department leaders. The role manages complex calendars, coordinates travel, assists with onboarding, and supports key programs and events across the Department of Internal Medicine.

The ideal candidate is organized, proactive, and excels in a fast-paced environment, handling confidential information with discretion while delivering exceptional administrative service.

Qualificações

• Associate degree and four years of administrative experience or
• High school diploma and five years of administrative experience.
• Experience supporting executives or department leadership is preferred.
• Proficiency with Microsoft Office Suite including Outlook, Word, Excel and PowerPoint.

Responsabilidades

• Provide executive-level administrative support to department leaders.
• Manage complex Outlook calendars, meetings, and scheduling priorities.
• Coordinate travel arrangements and reimbursements.
• Assist with onboarding activities for trainees and new team members.
• Support planning and execution of events, meetings, and programs.
• Prepare correspondence, reports, and presentations using MS Office.
• Monitor invoices and assist with payment processing and documentation.
• Serve as a point of contact for internal and external stakeholders.
• Organize projects, track deadlines, and maintain records.

Conhecimentos

Calendar management

Multi-priority support

Professional communication

Microsoft Office suite

Formação

Associate degree

High school diploma or equivalent

Ferramentas

Outlook

Microsoft Word

Excel

PowerPoint

Descrição da vaga

Administrative Assistant II### Administrative Assistant IIApply: Bieler Clinical Sciences Center (BCSC): Full time: Posted Today: R-21236## **Title:**Administrative Assistant II**Job Type:**Regular## **Company:**Roswell Park Comprehensive Cancer Center## **Department:**Department of Internal Medicine## **Time Type:**Full time## **Weekly Hours:**40## FTE:1## **Shift:**First Shift (United States of America)## **Summary:**About the Role Are you an organized, detail-oriented professional who enjoys helping leaders and teams stay focused, connected, and productive? At Roswell Park Comprehensive Cancer Center, this role provides high-level administrative support to senior department leaders while helping ensure the smooth day-to-day operation of important academic and administrative programs. This is more than a traditional administrative support position. You'll serve as a trusted partner to leadership, coordinating schedules, organizing events, supporting trainee onboarding activities, managing travel logistics, and helping keep key initiatives moving forward. Your ability to anticipate needs, solve problems, and provide outstanding customer service will have a direct impact on the success of the department and the people it serves. What You'll Do In this role, you will: Provide executive-level administrative support to departmental leaders and professional staff Manage complex Outlook calendars, meetings, and scheduling priorities Coordinate travel arrangements and process travel-related reimbursements Assist with onboarding activities for trainees and new team members Support the planning and execution of special events, meetings, and departmental programs Prepare correspondence, reports, presentations, and other documents using Microsoft Office applications Monitor invoices and assist with payment processing and related documentation Serve as a key point of contact for internal and external stakeholders Help organize projects, track deadlines, and ensure important tasks are completed efficiently Maintain accurate records and provide general administrative support to the department What You'll Bring We're looking for someone who is highly organized, proactive, and comfortable supporting multiple priorities in a fast-paced professional environment. Required Qualifications Associate degree and four (4) years of administrative, secretarial, or related experience OR High school diploma or equivalent and five (5) years of administrative, secretarial, or related experience Preferred Qualifications Experience supporting executives, senior leaders, or department leadership Strong Outlook calendar management skills Experience coordinating meetings, events, and special projects Familiarity with employee, trainee, or program onboarding processes Experience arranging business travel and processing expense reimbursements Familiarity with invoice tracking and payment processes Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint Strong communication, customer service, and organizational skills Ability to manage confidential information with professionalism and discretion Who Will Be Successful in This Role You may be a great fit if you: Enjoy being the person others rely on to keep things organized Take pride in delivering exceptional administrative support Are proactive and can anticipate needs before they arise Can effectively balance multiple priorities and deadlines Communicate professionally with leaders, colleagues, and external contacts Thrive in a collaborative, mission-driven environment Like solving problems and finding ways to improve processes Why You'll Love Working Here At Roswell Park Comprehensive Cancer Center, every role contributes to our mission of reducing the burden of cancer and improving lives. As one of the nation's premier cancer centers and a National Cancer Institute-designated comprehensive cancer center, you'll be part of an organization where your work truly matters. When you join Roswell Park, you'll enjoy: Meaningful work that supports patient care, research, and education A collaborative culture where employees are valued, respected, and heard Opportunities for professional growth and career development Comprehensive health, dental, and vision benefits Retirement savings options, including New York State retirement programs for eligible employees Generous paid time off and work-life balance resources The chance to work alongside world-renowned clinicians, researchers, and healthcare professionals dedicated to making a difference every day If you're looking for an opportunity to use your administrative expertise in a mission-driven organization where your contributions make an impact, we'd love to hear from you. The starting salary for the Administrative Assistant II role is: $59,049 annually which includes a comprehensive benefits package.## **Qualifications:**Required Education and Experience 1. Associate’s degree and the equivalent of four (4) years of full-time secretarial or related experience; or 2. High School Diploma or High School Equivalency Diploma and the equivalent of five (5) years of full-time secretarial or related experience. NOTE: Required degrees must have been granted by an accredited college or university or one recognized by Roswell Park Comprehensive Cancer Center as following acceptable educational practices.