Administrative Assistant II

Roswell Park Comprehensive Cancer Center; Buffalo (NY); Sur place; USD 53 000 - 65 000; Plein temps

Avantages offerts par ce poste

Health, dental, and vision benefits

Retirement programs (New York State)

Generous paid time off

Résumé du poste

Roswell Park Comprehensive Cancer Center is seeking an organized Administrative Assistant II to provide high-level support to senior department leaders in the Department of Internal Medicine. You will manage calendars, coordinate travel, onboard trainees, and help run departmental programs.

The role emphasizes proactive problem-solving, professional communication, and a service‑oriented approach to ensure smooth day-to-day operations and successful initiatives within a leading cancer research

Qualifications

• Associate degree and four (4) years of administrative, secretarial, or related experience
• OR
• High school diploma or equivalent and five (5) years of administrative, secretarial, or related experience
• Experience supporting executives, senior leaders, or department leadership preferred

Responsabilités

• Provide executive-level administrative support to departmental leaders and professional staff
• Manage complex Outlook calendars, meetings, and scheduling priorities
• Coordinate travel arrangements and process travel-related reimbursements
• Assist with onboarding activities for trainees and new team members
• Support the planning and execution of special events, meetings, and departmental programs
• Prepare correspondence, reports, presentations, and other documents using Microsoft Office applications
• Monitor invoices and assist with payment processing and related documentation
• Serve as a key point of contact for internal and external stakeholders
• Help organize projects, track deadlines, and ensure important tasks are completed efficiently
• Maintain accurate records and provide general administrative support to the department

Connaissances

Executive support

Calendar management

Meetings & events

Onboarding

Travel arrangements

Expense reimbursements

Invoice tracking

Microsoft Office

Communication

Discretion

Formation

Associate degree

High school diploma or equivalent

Outils

Outlook

Word

Excel

PowerPoint

Description du poste

Company

Roswell Park Comprehensive Cancer Center

Title

Administrative Assistant II

Job Type

Regular

Company

Roswell Park Comprehensive Cancer Center

Department

Department of Internal Medicine

Time Type

Full time

Weekly Hours

40

Fte

1

Shift

First Shift (United States of America)

Summary

About the Role

Are you an organized, detail-oriented professional who enjoys helping leaders and teams stay focused, connected, and productive? At Roswell Park Comprehensive Cancer Center, this role provides high-level administrative support to senior department leaders while helping ensure the smooth day-to-day operation of important academic and administrative programs.

This is more than a traditional administrative support position. You'll serve as a trusted partner to leadership, coordinating schedules, organizing events, supporting trainee onboarding activities, managing travel logistics, and helping keep key initiatives moving forward. Your ability to anticipate needs, solve problems, and provide outstanding customer service will have a direct impact on the success of the department and the people it serves.

What You'll Do

• Provide executive-level administrative support to departmental leaders and professional staff
• Manage complex Outlook calendars, meetings, and scheduling priorities
• Coordinate travel arrangements and process travel-related reimbursements
• Assist with onboarding activities for trainees and new team members
• Support the planning and execution of special events, meetings, and departmental programs
• Prepare correspondence, reports, presentations, and other documents using Microsoft Office applications
• Monitor invoices and assist with payment processing and related documentation
• Serve as a key point of contact for internal and external stakeholders
• Help organize projects, track deadlines, and ensure important tasks are completed efficiently
• Maintain accurate records and provide general administrative support to the department

What You'll Bring

We're looking for someone who is highly organized, proactive, and comfortable supporting multiple priorities in a fast-paced professional environment.

Required Qualifications

Associate degree and four (4) years of administrative, secretarial, or related experience

OR

High school diploma or equivalent and five (5) years of administrative, secretarial, or related experience

Preferred Qualifications

• Experience supporting executives, senior leaders, or department leadership
• Strong Outlook calendar management skills
• Experience coordinating meetings, events, and special projects
• Familiarity with employee, trainee, or program onboarding processes
• Experience arranging business travel and processing expense reimbursements
• Familiarity with invoice tracking and payment processes
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint
• Strong communication, customer service, and organizational skills
• Ability to manage confidential information with professionalism and discretion

Who Will Be Successful in This Role

Enjoy being the person others rely on to keep things organized

Take pride in delivering exceptional administrative support

Are proactive and can anticipate needs before they arise

Can effectively balance multiple priorities and deadlines

Communicate professionally with leaders, colleagues, and external contacts

Thrive in a collaborative, mission-driven environment

Like solving problems and finding ways to improve processes

Why You'll Love Working Here

At Roswell Park Comprehensive Cancer Center, every role contributes to our mission of reducing the burden of cancer and improving lives. As one of the nation's premier cancer centers and a National Cancer Institute-designated comprehensive cancer center, you'll be part of an organization where your work truly matters.

When You Join Roswell Park, You'll Enjoy

• Meaningful work that supports patient care, research, and education
• A collaborative culture where employees are valued, respected, and heard
• Opportunities for professional growth and career development
• Comprehensive health, dental, and vision benefits
• Retirement savings options, including New York State retirement programs for eligible employees
• Generous paid time off and work-life balance resources
• The chance to work alongside world-renowned clinicians, researchers, and healthcare professionals dedicated to making a difference every day

The starting salary for the Administrative Assistant II role is: $59,049 annually which includes a comprehensive benefits package.

Qualifications

• Associate’s degree and the equivalent of four (4) years of full-time secretarial or related experience; or
• High School Diploma or High School Equivalency Diploma and the equivalent of five (5) years of full-time secretarial or related experience.

Note

Required degrees must have been granted by an accredited college or university or one recognized by Roswell Park Comprehensive Cancer Center as following acceptable educational practices.

Equal Employment Opportunity Statement

Roswell Park Cancer Institute Corporation (RPCIC) is committed to equal employment opportunity. We do not discriminate against employees, applicants, or job seekers on the basis of any characteristic protected by applicable federal, state, or local law. Employment decisions are based on qualifications, performance, and business needs. We are committed to maintaining a fair, respectful workplace where employees are valued for their contributions and supported in advancing our mission.

Reasonable Accommodation Request

RPCIC is committed to providing reasonable accommodations to qualified individuals with disabilities. If you need a reasonable accommodation for any part of the application process, employment process, or to perform your job, please contact [e-mail] and provide information about your request and preferred contact method.

Our Core Values

RPCIC is committed to fostering an environment where patients, families, employees, volunteers, and members of our community are treated with dignity, courtesy, and respect. We believe our mission is strengthened when individuals contribute their experiences, perspectives, and ideas and work together toward a common purpose. Our actions are guided by our core values of Innovation, Integrity, Teamwork, Commitment, Compassion, and Respect.

Historical Compensation Information Statement

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at [phone] or via email at [e-mail].