Executive Admin Supervisor - Onsite Leadership Support

Assurant; United States; On-site; USD 44,000 - 72,000; Full time

Job summary

Assurant in Mt Juliet, TN is seeking an Administrative Assistant Supervisor to provide high-level administrative support to site and senior leadership, coordinate calendars, meetings, reports, and office operations.

The role partners with leaders, manages travel, events, budgets, and confidential information, requiring 3+ years of experience, proficiency in Office, and strong communication, delivering efficiency and a positive workplace experience.

Qualifications

• High school diploma or equivalent.
• 3+ years of administrative support experience, preferably supporting senior leaders or executives.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Strong calendar management, meeting coordination, and organizational skills.
• Excellent written and verbal communication across all levels of the organization.
• Ability to manage multiple priorities in a fast-paced environment.
• Experience preparing reports, presentations, meeting materials, and executive support documentation.
• Maintain confidentiality and handle sensitive information with discretion.

Responsibilities

• Lead and oversee administrative support activities, including workload prioritization, task delegation, process coordination, and quality assurance.
• Manage complex calendars, meetings, and events for site and senior leadership, including scheduling, logistics, travel arrangements, visitor coordination, technology needs, and follow-up actions.
• Coordinate leadership meetings, employee events, recognition programs, volunteer activities, and other site initiatives.
• Prepare reports, presentations, dashboards, spreadsheets, meeting materials, and executive communications.
• Maintain accurate records, trackers, documentation, and administrative systems to support operational efficiency and compliance.
• Assist with purchase orders, invoice processing, expense reporting, budget tracking, and other administrative finance activities.
• Serve as the primary contact for office administration, facility support, visitor management, and workplace-related inquiries.
• Coordinate office supplies, workspace organization, and interactions with internal departments and external vendors.
• Support cross-functional communication and collaboration with employees, leadership, and business partners.
• Maintain confidentiality while managing sensitive information, special projects, and other administrative initiatives.

Skills

Calendar management

Communication skills

Organizational skills

Multitasking

Discretion/confidentiality

Executive support

Education

High school diploma or equivalent

Associate's or Bachelor's degree

Tools

Microsoft Office Suite

Outlook

Word

Excel

PowerPoint

Job description

Assurant in Mt Juliet, TN is seeking an Administrative Assistant Supervisor to provide high-level administrative support to site and senior leadership, coordinate calendars, meetings, reports, and office operations.

The role partners with leaders, manages travel, events, budgets, and confidential information, requiring 3+ years of experience, proficiency in Office, and strong communication, delivering efficiency and a positive workplace experience.