Executive Admin Specialist, Planning & Development

City of Northglenn, CO; Northglenn (CO); On-site; USD 53,000 - 60,000; Full time

Job summary

The City of Northglenn, CO is seeking an experienced administrative assistant to provide high-level clerical support to a Department Director or Manager/Administrator. The role emphasizes independence, discretion, and confidential handling of city matters, with a focus on reducing routine administrative load for leadership.

Responsibilities include preparing correspondence, reports, and data for state/federal submissions; maintaining filing systems; and coordinating with other departments.

Qualifications

• High school diploma or equivalent, supplemented by college courses in business administration.
• Five years of responsible administrative experience is preferred.
• Ability to make decisions in accordance with laws, ordinances, and department policies.
• Thorough knowledge of modern office practices, business English, spelling and basic math.
• Ability to maintain effective working relationships with staff and the public.

Responsibilities

• Performs complex clerical duties and handles information for a department director.
• Composes and types correspondence, reports and documents with independent judgment.
• Prepares bid documents and specifications; compiles data for reports.
• Attends meetings, records actions, and may assist commissions as secretary.
• Monitors budgets, processes accounts payable and purchase orders; handles routine matters.

Job description

The City of Northglenn, CO is seeking an experienced administrative assistant to provide high-level clerical support to a Department Director or Manager/Administrator. The role emphasizes independence, discretion, and confidential handling of city matters, with a focus on reducing routine administrative load for leadership.

Responsibilities include preparing correspondence, reports, and data for state/federal submissions; maintaining filing systems; and coordinating with other departments.