Executive Admin Specialist: Office Ops & Strategy

Cherokee Federal; Washington (District of Columbia); On-site; USD 81,000 - 99,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401K

Other benefits

Job summary

Cherokee Federal seeks a Management Analyst III to serve as an Executive Administrative Specialist supporting the Office of Outreach (T/Outreach). The role manages day-to-day office operations, provides high-level support to the Office Director and staff, and coordinates information and travel activities while developing and implementing operational policies and procedures.

The position analyzes organizational methods to improve efficiency and ensure compliance with agency requirements.

Qualifications

• Master’s degree and DoS-related experience or equivalent.
• Two years of executive-level support experience and five years of program/operations analysis.
• Experience with data analysis using Excel, R, Stata, and/or e2.
• Strong written and oral communication skills.
• Ability to adapt policies to changing needs with agility.
• TS/SCI security clearance required.
• Must pass Cherokee Federal pre-employment qualifications.

Responsibilities

• Manage day-to-day office operations and provide high-level administrative support to the Office Director and personnel.
• Manage the Office Director's schedule and calendar.
• Handle incoming documents and meeting requests.
• Plan, coordinate meetings, conferences, and special events sponsored by the Office.
• Prepare and distribute weekly announcements for Office meetings.
• Serve as primary external contact for the Office; greet and assist visitors.
• Open and distribute incoming mail.
• Order and maintain office supplies.
• Operate standard office equipment.
• Ensure adherence to security protocols for information handling and access.
• Coordinate draft memoranda, prepare official correspondence, compile data, and generate reports.
• Arrange official travel itineraries and authorizations (e2).
• Assist in planning and implementing operational policies and procedures.
• Evaluate effectiveness of organizational methods and administrative support systems.
• Develop new administrative procedures to streamline workflows and regulatory alignment.
• Perform internal management surveys for compliance.
• Advise on potential benefits of new tech tools to improve efficiency.
• Represent the directorate in meetings with Senior Officials.
• Maintain liaison with partners in other offices and agencies.
• Coordinate projects and initiatives; resolve operational problems.
• Support high-priority projects and initiatives.
• Perform other duties as assigned.

Skills

Executive support

Data analysis

Communication

Administrative procedures

Interpersonal skills

Education

Master's degree

Tools

Excel

e2

R

Stata

Job description

Cherokee Federal seeks a Management Analyst III to serve as an Executive Administrative Specialist supporting the Office of Outreach (T/Outreach). The role manages day-to-day office operations, provides high-level support to the Office Director and staff, and coordinates information and travel activities while developing and implementing operational policies and procedures.

The position analyzes organizational methods to improve efficiency and ensure compliance with agency requirements.