Executive Admin Specialist — Nonprofit Arts

Petoskey Chamber; Petoskey (MI); On-site; USD 35,000 - 52,000; Full time

Benefits offered by this job

Health insurance

403(b) retirement plan

Short-term disability insurance

Two weeks paid vacation

Paid organizational closure between Ch

Job summary

Crooked Tree Arts Center in Petoskey, Michigan seeks an Administrative Assistant - Executive & Organizational Support to assist the Executive Director and CTAC. This full-time, in-person role supports governance, records, communications, events, and office operations.

The ideal candidate is organized, detail-oriented, and capable of managing multiple priorities with discretion, strong communication, and a commitment to the arts community.

Qualifications

• Minimum two years of administrative, office, or clerical experience.
• Excellent organizational, communication, writing, and interpersonal skills.
• Strong attention to detail, accuracy, judgment, and follow-through.
• Ability to manage multiple priorities and work independently.
• Proficiency with Google Workspace and Microsoft Office, including Excel.
• Experience with databases/CRM systems and other administrative technology preferred.
• Ability to handle confidential information professionally.
• Ability to accurately process cash, check, and credit-card transactions.
• Valid driver's license.
• Interest in and appreciation for the arts and nonprofit organizations.

Responsibilities

• Executive & Board Support: Manage the Executive Director's calendar and correspondence; assist in the preparations of reports and presentations; coordinate Board and committee meetings, agendas, packets, technology, and follow-up; and assist with organizational projects and special initiatives.
• Administration & Records: Maintain electronic and physical records, contracts, subscriptions, licenses, databases, constituent information, calendars, and organizational documents; assist with data entry, reports, spreadsheets, and administrative systems.
• Human Resources: Support employee onboarding and offboarding, employment postings, interview logistics, personnel documentation, and other administrative personnel matters while maintaining confidentiality.
• Communications, Events & Programs: Assist with organizational communications, mailings, exhibitions, programs, events, meetings, and related administrative and logistical needs.
• Office Operations: Monitor supplies and equipment; maintain an organized and professional office environment; provide front-desk coverage as needed; answer phones, greet visitors, respond to inquiries, and process payments for purchases.
• Perform other duties as assigned.

Skills

Organizational skills

Communication

Writing

Interpersonal skills

Attention to detail

Multitasking

Education

Associate degree or equivalent

Tools

Google Workspace

Microsoft Office

Excel

CRM systems

Job description

Crooked Tree Arts Center in Petoskey, Michigan seeks an Administrative Assistant - Executive & Organizational Support to assist the Executive Director and CTAC. This full-time, in-person role supports governance, records, communications, events, and office operations.

The ideal candidate is organized, detail-oriented, and capable of managing multiple priorities with discretion, strong communication, and a commitment to the arts community.