Administrative Assistant - Executive & Organizational Support

Harborspringschamber; Petoskey (MI); On-site; USD 40,000 - 52,000; Full time

Benefits offered by this job

Health insurance

403(b) retirement plan

Short-term disability insurance

Two weeks paid vacation

Holiday closure between Christmas and/

Spring Break PTO

Salary commensurate with experience

Job summary

Crooked Tree Arts Center in Petoskey, Michigan seeks an Administrative Assistant to provide executive and organizational support to the Executive Director and CTAC. The role covers calendar management, board coordination, records, HR support, communications, events, and general office operations.

The ideal candidate is organized, detail-oriented, reliable, and able to handle multiple priorities with discretion.

Qualifications

• Minimum two years of administrative, office, or clerical experience.
• Excellent organizational, writing, and interpersonal skills.
• Strong attention to detail, accuracy, judgment, and follow-through.
• Ability to manage multiple priorities and work independently.
• Proficiency with Google Workspace and Microsoft Office, including Excel.
• Experience with databases/CRM systems and other administrative technology preferred.
• Ability to handle confidential information professionally.
• Ability to accurately process cash, check, and credit-card transactions.
• Valid driver's license.
• Interest in and appreciation for the arts and nonprofit organizations.

Responsibilities

• Executive & Board Support: Manage the Executive Director's calendar and correspondence; assist in the preparations of reports and presentations; coordinate Board and committee meetings, agendas, packets, technology, and follow-up; and assist with organizational projects and special initiatives.

Skills

Administrative experience

Organizational skills

Communication skills

Attention to detail

Multitasking

Independent work

Google Workspace

Microsoft Office

Excel

CRM systems

Confidentiality

Cash handling

Driver's license

Arts nonprofit interest

Education

Associate degree or equivalent experience

Tools

Google Workspace

Microsoft Office

CRM systems

Excel

Job description

Administrative Assistant - Executive & Organizational Support

Administrative Assistant - Executive & Organizational Support
Crooked Tree Arts Center
Location: 461 E. Mitchell Street, Petoskey, Michigan
Reports To: Executive Director
Status: Full-Time, Salaried, Exempt | Work Location: In Person
Salary: Salary commensurate with experience.
Posted: September 1, 2026

About Crooked Tree Arts Center

Crooked Tree Arts Center (CTAC) is a nonprofit arts organization serving Northern Michigan for more than 50 years. CTAC's mission is to create ways for people to connect, learn, and grow through the arts. CTAC presents exhibitions, classes, lectures, performances, educational programs, and special events throughout the year.

Position Overview

The Administrative Assistant provides administrative and organizational support to the Executive Director and CTAC. The position supports executive operations, Board and committee activities, records and information management, personnel administration, communications, events, and general office operations.

The ideal candidate is organized, detail-oriented, dependable, personable, and able to manage multiple priorities with discretion and sound judgment. The position requires strong communication skills, initiative, accuracy, and the ability to work independently and collaboratively in a nonprofit arts environment.

Key Responsibilities

• Executive & Board Support: Manage the Executive Director's calendar and correspondence; assist in the preparations of reports and presentations; coordinate Board and committee meetings, agendas, packets, technology, and follow-up; and assist with organizational projects and special initiatives.
• Administration & Records: Maintain electronic and physical records, contracts, subscriptions, licenses, databases, constituent information, calendars, and organizational documents; assist with data entry, reports, spreadsheets, and administrative systems.
• Human Resources: Support employee onboarding and offboarding, employment postings, interview logistics, personnel documentation, and other administrative personnel matters while maintaining confidentiality.
• Communications, Events & Programs: Assist with organizational communications, mailings, exhibitions, programs, events, meetings, and related administrative and logistical needs.
• Office Operations: Monitor supplies and equipment; maintain an organized and professional office environment; provide front-desk coverage as needed; answer phones, greet visitors, respond to inquiries, and process payments for purchases.
• Perform other duties as assigned.

Qualifications

• Minimum two years of administrative, office, or clerical experience.
• Excellent organizational, communication, writing, and interpersonal skills.
• Strong attention to detail, accuracy, judgment, and follow-through.
• Ability to manage multiple priorities and work independently.
• Proficiency with Google Workspace and Microsoft Office, including Excel.
• Experience with databases/CRM systems and other administrative technology preferred.
• Ability to handle confidential information professionally.
• Ability to accurately process cash, check, and credit-card transactions.
• Valid driver's license.
• Interest in and appreciation for the arts and nonprofit organizations.

Preferred: Associate degree or equivalent experience; experience in nonprofit, arts, cultural, educational, or community organizations; and experience supporting an executive, Board, committee, or senior leadership team.

Compensation & Benefits

• Health insurance
• 403(b) retirement plan
• Short-term disability insurance
• Two weeks paid vacation
• Paid organizational closure between Christmas and New Year's
• Spring Break paid time off
• Salary commensurate with experience.

Benefits are subject to eligibility requirements and organizational policies.

Crooked Tree Arts Center is an equal opportunity employer.