Executive Admin Specialist for Partners (In-Office)

Eide Bailly; Omaha (NE); On-site; USD 50,000 - 65,000; Full time

Job summary

Eide Bailly is seeking a Senior Administrative Assistant to deliver critical support to Partners and Managers in a fast-paced professional services environment. The role involves managing calendars, arranging complex meetings, and handling calls and emails with discretion and professionalism.

Candidates should have 5+ years of administrative experience, ideally supporting executives, with strong organizational and communication skills.

Qualifications

• Has a high school diploma; an Associate’s degree in business or related field preferred.
• 5+ years of administrative support experience, ideally supporting executives.
• Experience in a professional services or accounting firm is preferred.
• Strong organizational and customer relations skills; effective written and verbal communication.

Responsibilities

• Provide comprehensive administrative support to Partners and Managers, including calendar management and coordinating meetings.
• Monitor and prioritize correspondence from multiple sources and draft responses as needed.
• Coordinate department, management and committee meetings with resources, catering, minutes, and follow-up.
• Arrange travel bookings including flights, hotels, and transportation.
• Prepare and format final deliverables, confidential documents, engagement letters, proposals, and reports.
• Process expense reports and assist with billing procedures for the department.

Skills

Organizational skills

Customer relations

Written & verbal communication

Independent work

Education

High school diploma

Associate degree preferred

Tools

Microsoft Office

Practice management systems

MS Excel

Job description

Eide Bailly is seeking a Senior Administrative Assistant to deliver critical support to Partners and Managers in a fast-paced professional services environment. The role involves managing calendars, arranging complex meetings, and handling calls and emails with discretion and professionalism.

Candidates should have 5+ years of administrative experience, ideally supporting executives, with strong organizational and communication skills.