Executive Admin Specialist for Library Leadership

University of Notre Dame; Notre Dame (IN); On-site; USD 27,000 - 39,000; Full time

Job summary

The University of Notre Dame, based in Notre Dame, IN, seeks a Senior Administrative Assistant to provide executive-level support to the Dean of the Hesburgh Libraries and leadership team. The role includes front-line inquiries, calendar management, travel planning, and budget tracking for the office.

Responsibilities extend to coordinating events, managing space and catering, and supporting library programming. A bachelor’s degree and 1–2 years in an administrative role are required.

Qualifications

• Bachelor’s degree required.
• 1–2 years in administrative/office role preferred.
• Strong customer service and communication skills.
• Excellent written and verbal communication and attention to detail.
• Proficiency with Microsoft Office and Google Suite.

Responsibilities

• Provide executive-level administrative support to the Dean and Library leadership.
• Manage calendars, travel itineraries, and expense reimbursements.
• Assist with events planning, space reservations, catering, and budget tracking.
• Support office operations, inventory, and meeting space coordination.
• Collaborate with cross-functional teams to ensure smooth office workflows.

Skills

Customer service

Interpersonal skills

Relationship-building

Communication

Organizational skills

Problem-solving

MS Office

Education

Bachelor’s degree

Tools

Microsoft Word

Excel

Google Suite

Job description

The University of Notre Dame, based in Notre Dame, IN, seeks a Senior Administrative Assistant to provide executive-level support to the Dean of the Hesburgh Libraries and leadership team. The role includes front-line inquiries, calendar management, travel planning, and budget tracking for the office.

Responsibilities extend to coordinating events, managing space and catering, and supporting library programming. A bachelor’s degree and 1–2 years in an administrative role are required.