Executive Administrative Assistant – DOE Office

Aleut Federal; Germantown (MD); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Health insurance

Dental/Vision insurance

Paid Time Off

Short- and Long-Term Disability

Life insurance

401k and match

Job summary

Aleut Federal, an Alaskan Native-owned company, seeks an experienced Administrative Support professional to assist the U.S. Department of Energy, Office of Science, Office of Nuclear Physics. Key duties include policy implementation, procurement actions, file maintenance, and travel logistics. Strong communication and organization are essential to support executive leadership and on-site operations.

Qualifications

• High school diploma or GED required.
• Advanced education in Business Administration or a related field preferred.

Responsibilities

• Implement administrative policies.
• Manage office procurement actions.
• Maintain grant files, both electronic and hard copy.
• Draft and route correspondence and responses to actions related to procurement.
• Provide general administrative support (phones, mail, conference room keys, couriers).
• Support on-site meetings (logistics, equipment, visitors).
• Assist in travel arrangements, authorizations and vouchers as requested.
• Utilize Microsoft Office and DOE admin systems including PAMS.

Skills

Advanced thinking

Interpersonal skills

Project management

Detail oriented

Teamwork

Education

High school diploma

Advanced education in Business Administration or related field (preferred)

Tools

Microsoft Office Suite

PAMS

Document control systems

Job description

Aleut Federal, an Alaskan Native-owned company, seeks an experienced Administrative Support professional to assist the U.S. Department of Energy, Office of Science, Office of Nuclear Physics. Key duties include policy implementation, procurement actions, file maintenance, and travel logistics. Strong communication and organization are essential to support executive leadership and on-site operations.