ADMINISTRATIVE ASSISTANT III - KAUAI

State of Hawaiʻi; Hawaii; On-site; USD 48,970 - 61,993; Full time

Job summary

A government agency in Kauai is seeking an Administrative Assistant III to support the manager in various clerical and administrative tasks. This role requires strong typing skills, knowledge of office practices, and the ability to manage confidential information. Applicants should possess relevant experience and a valid driver's license may be necessary. This position is an entry-level opportunity in the government sector.

Qualifications

• 6 months general clerical experience demonstrating knowledge of grammar and arithmetic.
• 2 years of progressively responsible clerical work.
• Ability to maintain files and handle various office tasks.

Responsibilities

• Serve as a trusted personal assistant to the manager.
• Perform clerical and administrative duties as assigned.
• Manage documentation and correspondence.

Skills

Knowledge of English grammar

Ability to read and understand instructions

Typing skills of 40 net words per minute

Tools

Word processing software

Spreadsheet software

Database software

Job description

Overview

Join to apply for the ADMINISTRATIVE ASSISTANT III - KAUAI role at State of Hawaiʻi.

The immediate vacancy is with the University of Hawaii at Kauai Community College in Lihue, Kauai.

Recruitment Number 25-0340

Salary: $4,388 to $5,555 per month (SR-16, Step C to I)

Note: Hiring rates will be based on availability of funds, the applicant's qualifications, and other relevant factors. This continuous recruitment may be closed at any time. The notice of the last day to file applications will be posted on the State of Hawaii's Civil Service Job Opportunities Listing page of our website.

Duties

An Administrative Assistant serves as a trusted personal assistant which requires a close and confidential relationship with the manager or administrator served; an overall awareness of the activities and administrative framework of the organization; and the performance of a variety of clerical and minor administrative duties which are auxiliary to the work of the manager or administrator served.

The Administrative Assistant III serves as a secretary to the manager of a statewide program or programs and an organization of substantial complexity and size or scope; and performs other related duties as assigned.

Minimum Qualification Requirements

To qualify, you must meet all of the following requirements:

Legal Authorization To Work: The State of Hawaii requires all persons seeking employment with the government of the State shall be citizens, nationals, or permanent resident aliens of the United States, or eligible under federal law for unrestricted employment in the United States.

• General Clerical Experience: Six (6) months of work experience which involved performing tasks which demonstrated knowledge of English grammar, spelling and arithmetic; and the ability to read and understand oral and written instructions, and speak and write simply and directly.

Specialized Clerical Experience

• Two (2) years of progressively responsible typing and/or substantive clerical work which demonstrated possession of, in addition to the knowledge and abilities noted under General Clerical Experience above, knowledge of common office appliances and equipment and the ability to carry out procedures in clerical work systems and to perform secretarial tasks including, but not limited to, several of the following: serving as telephone and walk-in receptionist; maintaining a system of files; making travel arrangements; composing correspondence; obtaining and presenting information from files; routing correspondence; reviewing outgoing correspondence for format, grammar, spelling, punctuation and typographical errors; maintaining a log of pending work; and using computers and software applications (e.g., word processing, spreadsheet, databases, etc.).
• One (1) additional year of progressively responsible typing and/or substantive clerical work experience, which demonstrated possession of the ability to perform secretarial duties including, but not limited to the following: 1) providing personal assistance to an administrator or executive by attending to the administrative details of an office; 2) having an overall awareness of the activities and administrative framework of a program/organization; and 3) ability to exercise sound judgment.

Substitutions Allowed: Relevant substitutions as described in the Minimum Qualification Requirements, will apply.

Driver's License: Some positions require possession of a valid driver's license at the time of appointment.

Special Requirements: Some positions require the ability to lift and carry items of various weights with or without reasonable accommodation.

Skill: Certain positions require the ability to type 40 net words per minute and/or take and transcribe dictation at 80 words per minute. Applicants who do not possess these skills will be referred only to those positions not requiring the ability to type or take dictation at the above rates.

The information provided above represents a summary of the complete Minimum Qualification Requirements. To view the Requirements in their entirety, please click the link provided in the original posting.

Other Information

The State of Hawaiʻi complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If you require reasonable accommodations in completing an application, any pre-employment testing, or otherwise participating in the selection process, please call 808-587-0936 for assistance.

Electronic Notification to Applicants: The Department of Human Resources Development (HRD) will use electronic mail (email) to notify applicants of important information relating to the status and processing of their applications as part of our ongoing efforts to increase operational efficiency and minimize delays and costs. Please ensure that the email address you provide is current and accessible. We will not be responsible if you do not receive our emails.

Testing Information: The examination for this recruitment will be conducted on an unassembled basis where the examination score is based on an evaluation of your education and experience. In-person interviews and/or further testing in Hawaii may be required at the discretion of the hiring agency. Applicants must be available to participate in person if required, at their own expense.

Equal Opportunity: For more information about Equal Employment Opportunity, the Merit Civil Service System, Citizenship and other requirements, Reasonable Accommodation, Veterans Preference, Examination Requirements, and the State Recruiting Office's Levels of Review, please refer to the official posting.

Seniority level: Entry level

Employment type: Other

Job function: Administrative

Industries: Government Administration