Departmental Staff Assistant II

County of Kauai; United States; On-site; USD 56,000 - 67,000; Full time

Benefits offered by this job

21 days of vacation leave

21 days of sick leave

13 paid holidays (14 in an election年)

FREE medical for your entire family!

Vested retirement benefits after 10 y

And much more!

Job summary

County of Kauaʻi is seeking a Departmental Staff Assistant II to provide staff support to top-level department management, handling administrative tasks, records, and communications, ensuring adherence to policies and procedures.

This Civil Service position offers stability and a clear career path within a government department, with duties spanning payroll, budget preparation, reports, and inter-unit coordination.

Qualifications

• Bachelor’s degree required in business or public administration or related field.
• Level II requires three (3) years of specialized work experience in relevant admin/policy fields.

Responsibilities

• Provide technical assistance to top-level department management on administrative matters related to fiscal and personnel management and budgetary requirements.
• Assist with departmental payroll and maintains adequate records.
• Prepares correspondence and memoranda for top-level management, ensuring consistency with policies and objectives.
• Reviews internal procedures and practices and recommends revisions; compiles and presents reports.

Education

Bachelor’s degree in business, public administration, or related field

three years of specialized work experience (Level II)

Job description

Job Title

Departmental Staff Assistant II

Salary Range

N/A

Position Salary

5,527.00 USD Monthly

Location

Department of Finance - Administration

Civil Service or Non Civil Service

Civil Service

Job Summary

Provides staff assistance to top-level County department management; independently performs the administrative, housekeeping, and office services functions of the department; may evaluate various departmental programs, rules, regulations, and policies; and performs other duties as required.

Level II: This class is characterized by its responsibility to serve a department that administers major programs requiring a work force which is organized into a relatively complex structure.

Examples of Duties

• Serves in a staff capacity and provides technical assistance to top-level County department management on administrative matters related to fiscal and personnel management and budgetary requirements;
• Assist with departmental payroll and maintains adequate records;
• Prepares correspondence and memoranda for top-level County department management, reviewing all outgoing communications for consistency with the department's objectives, policies, and procedures;
• May perform special studies and research as directed and prepare reports making sound recommendations;
• Reviews internal procedures and practices and recommends revisions;
• Serves as liaison between top-level County department management and other operating officials;
• Maintains records of employees' sick leave, vacation, increment dates, etc., and informs employees of their respective status;
• Advises employees of personnel rules, regulations, and procedures;
• Establishes, maintains, and controls files of expenditures, reports, appropriations, inventory, personnel record, etc.;
• Reviews, analyzes, compiles, and prepares budgetary requests from divisions;
• Participates in the preparation of financial statements and reports, budgetary estimates, and other statistical reports;
• Reviews and approves expenditures for supplies and equipment to ensure that expenses are within program and budgetary limits;
• Monitors purchase records and controls; participates in departmental planning and programming activities;
• Initiates studies, prepares reports and makes recommendations for action;
• Prepares annual and special reports on departmental operations and accomplishments;
• Performs other related duties as required.

Minimum Qualifications

• Training & Experience: A combination of education and experience substantially equivalent to graduation from an accredited college or university with a baccalaureate degree in business or public administration or a related field, and for Level II: three (3) years of specialized work experience.
• Specialized Work Experience: Professional experience involving personnel, office, and business management responsibilities.

Work Shift/ Schedule

Monday-Friday (United States of America)

Equal Opportunity Employer

It is the policy of the County of Kauaʻi that there shall be no discrimination in employment pursuant to Title VII of the Civil Rights Act of 1964 as amended, the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990 as amended, and the Hawaii Revised Statutes Chapters 368 and 378. Except for bona fide occupational or other legal requirements, no individual employed by the County, or applying for employment with the County, shall be subjected to discrimination on the basis of race, sex, sexual orientation, age, religion, color, ancestry, national origin, disability, marital status, pregnancy or reproductive health decisions, arrest and court record, assignment of child support, national guard participation, Veteran status, credit history, domestic/sexual violence victim status, or any other basis covered by state or federal laws governing non-discrimination.

Benefits

• 21 days of vacation leave
• 21 days of sick leave
• 13 paid holidays (14 in an election year)
• FREE medical for your entire family!
• Vested retirement benefits after 10 years of service!
• And much more!