Executive Assistant

St. Louis Community College; Bridgeton (MO); On-site; USD 52,000 - 64,000; Full time

Job summary

St. Louis Community College in Bridgeton, MO, seeks an experienced Executive Assistant to support senior leaders. You will manage calendars, draft communications, prepare briefings, and coordinate meetings and travel with discretion and professionalism.

You will monitor budgets, assist with expenditures, maintain confidential records, and help drive cross-functional projects in line with College standards. A strong MS Office 365 proficiency and five years of relevant experience are required.

Qualifications

• Associate degree or equivalent experience required.
• Minimum five years of executive administrative support experience.
• Proficient with MS Office 365 and calendar management.

Responsibilities

• Screen, analyze, and respond to inquiries for executives.
• Prepare, edit, and format executive correspondence and reports.
• Coordinate meetings, travel, and complex calendars.
• Monitor expenditures and assist with departmental budgets.
• Maintain confidential records and support cross-functional projects.

Skills

Executive assistant experience

Budgeting & expenses

Schedule coordination

Travel coordination

Microsoft Office 365

Education

Associate degree

Tools

Microsoft Office 365

Job description

• Acts as gatekeeper and primary point of contact for internal and external communications, demonstrating professionalism and discretion; screens, analyzes, and responds to inquiries and correspondence.
• Manages calendars, as well as meeting logistics and travel arrangements when directed by leadership; prepares detailed itineraries and reconciles expenses.
• Prepares, edits, and formats executive correspondence, presentations, reports, and briefing materials for executive approval and disbursement; ensures accuracy and alignment with College standards.
• Organizes and facilitates meetings, conferences, and College/department events; coordinates agendas, takes and distributes minutes, tracks action items, and ensures deadlines are met.
• Administers and monitors expenditures; assists with departmental budgets; manages procurement card processes; partners with Finance to ensure timely payment of invoices.
• Oversees supplies and vendor coordination (inventory, ordering, and alignment with procurement policies).
• Receives, compiles, and maintains confidential documents and records; manages records and retention consistent with College policy.
• Develops and maintains content on department pages for the College intranet and internet with the approval of leadership; supports executive communications and alignment with College brand standards in partnership with MarCom.
• Independently researches, prioritizes, and follows up on issues addressed to executives, including sensitive/confidential matters; determines appropriate course of action, referral, or response.
• Coordinates cross-functional projects and initiatives; leverages collaboration tools (e.g., Microsoft 365, SharePoint/Teams), and basic project management practices to support executive priorities.
• May represent executives to business, professional, community, and governmental groups and facilitate stakeholder engagement.
• Maintains and refines internal processes to expedite workflows, ensure best practices, and improve executive productivity.
• Performs other job-related duties as assigned.

• Associate’s Degree (or equivalent experience) and at least five (5) years of progressively responsible administrative/executive assistant experience.
• Demonstrated proficiency with Microsoft Office/365 applications.
• Experience supporting budgets/expenses and coordinating complex schedules and travel.

• N/A

Physical Requirements:

• N/A