Executive Admin Specialist (8-Month Contract)

LiveHire Limited; Beaverton (OR); Hybrid; USD 52,000 - 68,000; Full time

Job summary

Nike, Inc. Beaverton, OR is seeking a Senior Administrative Assistant to support executives and teams in a fast-paced environment. The role covers calendar management, travel planning, expense tracking, document prep, and cross-functional coordination.

Ideal applicants hold a business-related degree and 3+ years of admin experience, with strong MS Office skills and discretion. Occasional after-hours availability may be required.

Qualifications

• Bachelor's degree in business or related field; open to mix of education, experience and training.
• Minimum of 3 years of administrative work experience.
• Proficiency in Microsoft Office Suite and familiarity with Zoom/Teams.
• Experience with AI tools like ChatGPT or Microsoft Copilot is a plus.

Responsibilities

• Complex Calendar Management: scheduling appointments, meetings, and conferences for leaders.
• Booking Travel Arrangements: flights, accommodations, and transportation logistics.
• Planning Meetings and Events: budgeting, catering, agendas, and reminders.
• Preparing Expense Reports, tracking budgets, and processing invoices or POs.
• Document Preparation & Organization: editing and formatting documents and presentations.
• Communications: draft and edit communications; manage distribution lists.
• Coordinate Team Space Planning and Moves with stakeholders.
• Budget Tracking: assist leader with expenses and budgets.
• POs: create purchase orders; Special Projects: assist with planning and deadlines.
• Team & Culture Building: support team interactions and offsites.

Skills

Calendar management

Budget tracking

Travel arrangements

Executive support

Communications

Office suite

Time management

Adaptability

Confidentiality

Attention to detail

Education

Bachelor's degree in business or related field

Tools

Microsoft Office Suite

Zoom

MS Teams

Keynote

ChatGPT / Copilot

Job description

Nike, Inc. Beaverton, OR is seeking a Senior Administrative Assistant to support executives and teams in a fast-paced environment. The role covers calendar management, travel planning, expense tracking, document prep, and cross-functional coordination.

Ideal applicants hold a business-related degree and 3+ years of admin experience, with strong MS Office skills and discretion. Occasional after-hours availability may be required.