Administrative Assistant 2

LiveHire Limited; Beaverton (OR); On-site; USD 30,000 - 47,000; Part time

Job summary

NIKE, Inc. in Beaverton, OR is seeking an experienced administrative professional to support three senior directors and handle a range of office duties. The role covers calendar management, meeting coordination, expense reporting, and general office support within a fast-paced environment.

Required are 2–3 years of admin experience, excellent organizational skills, and proficiency with Microsoft Outlook and Office. Nike values dynamic, adaptable team players with strong communication abilities.

Qualifications

• Minimum 2–3 years of experience in an administrative role.
• Strong time management skills and ability to juggle multiple priorities.
• Excellent organizational and communication skills.

Responsibilities

• Calendar management for multiple senior leaders.
• Meeting coordination and travel arrangements.
• Expense reporting and processing of purchase orders.
• General office support and maintenance of files.
• Handle reception inquiries and act as central point of contact.
• Prepare reports by compiling information from various sources.
• Create presentations under tight deadlines.

Skills

Time management

Organizational skills

Communication skills

Tools

Microsoft Outlook

Microsoft Office Suite

Concur expense management software

Job description

Location: Beaverton, OR

Duration: 6-Month Contract

NIKE, Inc. does more than outfit the world's best athletes. It is a place to explore potential, obliterate boundaries, and push the edges of what can be. We look for people who can grow, think, dream, and create. Our culture thrives by embracing diversity and rewarding imagination. We seek achievers, leaders, and visionaries — people who bring skill and passion to a challenging and constantly evolving game.

WHAT YOU WILL WORK ON

In this role, you will support three Senior Directors; two within Running and one supporting Olympics and Paralympics Design. Your responsibilities will span calendar management, meeting coordination, expense reporting, and general office support.

General Support

• Perform standard office functions including setting up and maintaining files
• Interview callers and make appropriate referrals
• Arrange meetings and conferences
• Receive, refer, and respond to mail and correspondence
• Review drafts and finished documents for grammatical accuracy
• Answer questions related to office operations, policies, and procedures
• Gather, compile, and report on information relevant to supervisor assignments
• Prepare expense reports and purchase orders
• Maintain office supplies and update organizational charts
• Coordinate department or equipment moves

Reception

• Respond tactfully and promptly to inquiries and issues within established authority
• Handle confidential information with discretion
• Serve as a central point of contact for general department information

Logistics

• Coordinate a full range of meeting, event, and travel arrangements
• Manage calendars for multiple senior leaders
• Work with internal and external contacts for venue selection, room setup, catering, and materials delivery
• Utilize Nike's online reservation system to ensure compliance with Nike travel policy
• Liaise with travel agents, airlines, and vendors on planning and customer service matters

Presentations

• Create high-quality graphic and text presentations, often under tight deadlines
• Interpret needs, determine effective layouts, and organize final documents

Reporting

• Prepare special reports by selecting and compiling relevant information from a variety of sources
• Maintain accurate and up-to-date records and documentation

WHAT YOU BRING

Experience

• Minimum 2–3 years of experience in an administrative role
• Strong time management skills
• Ability to juggle multiple priorities effectively
• Excellent organizational and communication skills
• Proficiency in Microsoft Outlook
• Proficiency in the Microsoft Office Suite

Desired Skills & Experience

• Dynamic and adaptable work style
• Ability to hit the ground running with minimal ramp-up time
• Positive, team-oriented attitude
• Prior Nike experience or experience within a large, matrixed organization
• Experience with Concur expense management software