Executive Admin Secretary – Hybrid, Remote 1 Day/Week

Oakland University; Rochester (MI); Hybrid; USD 36,000 - 48,000; Full time

Job summary

Oakland University is seeking a professional secretary to provide essential administrative support for the SECS Ph.D. program and related office functions.

You will maintain student records, track progress, coordinate milestone events, and respond to inquiries with accuracy and tact. The role requires strong data handling, organization, and communication skills, with an expectation of confidentiality and collaboration across faculty and staff.

Qualifications

• High school diploma or equivalent combination of education and experience.
• Three years progressively responsible secretarial experience.
• Familiarity with university policies, rules, and regulations.
• Possess keyboarding skills necessary to perform successfully in this position.
• Ability to assemble data and edit reports.
• Ability to compose routine correspondence.
• Ability to interact with the public, students, faculty, and staff.
• General bookkeeping/clerical accounting experience.
• Ability to prioritize and expedite work assignments.
• Proficiency with intermediate word processing and spreadsheet applications.

Responsibilities

• Assist the Associate Dean in managing SECS Ph.D. program operations, including maintaining student records, monitoring academic progress, coordinating milestone events, and responding to student inquiries.
• Support the preparation of surveys and reports.
• Assist the Associate Deans and Dean’s Office staff with events and special projects as needed.

Skills

Data handling

Interpersonal skills

Organization

Written communication

Office equipment

Education

High school diploma

Job description

Oakland University is seeking a professional secretary to provide essential administrative support for the SECS Ph.D. program and related office functions.

You will maintain student records, track progress, coordinate milestone events, and respond to inquiries with accuracy and tact. The role requires strong data handling, organization, and communication skills, with an expectation of confidentiality and collaboration across faculty and staff.