Executive Admin & Projects Coordinator

Harlem Children's Zone; New York (NY); Presencial; USD 60.000 - 85.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Highly competitive base salaries

No-cost health insurance

Career Advancement

Paid time off

Employee referral bonus

Wellness discounts

Descripción de la vacante

Harlem Children’s Zone is seeking an Administrative Coordinator to provide high-level administrative, operational, and project coordination support to the Deputy Program Officer. The role ensures smooth day-to-day operations, schedules, and cross-functional collaboration across the Deputy’s portfolio in a fast-paced environment.

The ideal candidate is highly organized, proactive, and comfortable managing multiple priorities and stakeholders while maintaining sound judgment, discretion, and

Formación

• Bachelor's degree preferred or equivalent combination of education and experience.
• 3–5 years of experience in administrative coordination, project coordination, program operations, or executive-level support.

Responsabilidades

• Manage Deputy Program Officer's calendar, scheduling, priorities, and meeting logistics.
• Coordinate travel, purchases, expenses, registrations, supplies, and related administrative processes.
• Prepare and organize correspondence, presentations, reports, and briefing materials.
• Maintain organized files, records, calendars, trackers, and administrative systems.
• Document key decisions, action items, owners, and deadlines; track follow-up items.

Conocimientos

Calendar management

Meeting coordination

Project coordination

Communication

Discretion

Educación

Bachelor's degree preferred

Herramientas

Microsoft Office

Google Workspace

CRM systems

Descripción del empleo

Harlem Children’s Zone is seeking an Administrative Coordinator to provide high-level administrative, operational, and project coordination support to the Deputy Program Officer. The role ensures smooth day-to-day operations, schedules, and cross-functional collaboration across the Deputy’s portfolio in a fast-paced environment.

The ideal candidate is highly organized, proactive, and comfortable managing multiple priorities and stakeholders while maintaining sound judgment, discretion, and